Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the worldโs largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is โto inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.โ IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat. IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
Job Purpose
The Assistant, Log & Fleet (ALF) will work under the supervision of the Senior Officer, Logistics and under the overall supervision of the Supply Chain Management Coordinator to implement effective logistics support activities at the Country Delegation. The ALF will implement efficient and effective Logistics in the delivery of goods, works and services to optimize IFRC and ARCS humanitarian operations in Afghanistan. S/he will implement compliance to IFRC, and donor rules and regulations. S/he will support the Senior Officer, Logistics in ensuring proper planning with the Operations and Programmes departments, execution, monitoring and reporting of all Logistics activities in Afghanistan.
Job Duties and Responsibilities
- General:
- Assist the SLO in data entry and collection for programme needs assessments together with the operations and programme teams.
Job Duties and Responsibilities (continued)
Enter data and provide information for operational pipeline analyses, assessment, and recommendations for operational planning in all delivery modalities. Follow up with transporters and suppliers for the dispatch of commodities to field locations where IFRC supports operations Collect and compile accurate data, produce and/or contribute to reports and financial closure, physical inventory, transport performance Fleet Reporting of fuel stocks, manage and track dispatch of fuel to IFRC residence, vehicles, and generators, keep records. Keep and update data on fleet maintenance, and service with regular schedules for preventive maintenance and repair for the fleet (vehicles and generators). Support the CTO in Custom clearance for all Federation shipments and registration as well as deregistration of fleet. Assist the SLO in the dissemination of IFRCโs Fraud and Corruption Prevention and Control Policy to all suppliers/service providers who engage with the Country Office. Support the SLO in planning for new vehicle purchase for the ARCS, liaise with the Dubai Fleet Base with all Procurement related documentation and ensure delivery in Afghanistan. Update the Dubai Fleet ERP system with all fleet related data, work with them to ensure vehicle age limits are monitored and reported, disposals arranged, and paperwork prepared for handover to ARCS. Arrange for regularization of fleet legal status (customs clearance, registration, licenses, insurance) and that they are up to date. Enter fleet movement records, vehicle maintenance, and fuel consumption and prepare monthly vehicle management cost analysis.Education
Required:
Bachelorโs Degree in Administration, Engineering, Business, Procurement, Logistics & Supply Chain Management from a recognized institution of higher learning.Preferred:
Experience
Required:
A minimum of 2 Yearsโ experience in Procurement, logistics, warehousing, transportation, customs clearance, and Fleet Management. Experience of working within the Red Cross and Red Crescent Movement. Proven experience in financial management, including budgeting. Experience of Staff performance Management, coaching and mentoring.Preferred:
A good understanding of Afghanistan Country Context.Knowledge, Skills and Languages
Required:
Project management, communications, and networking skills. Report writing skills โ written English, Pashto, and Dari. Ability to work with tight deadlines and handle multiple tasks. Good judgment and the ability to work with complete integrity and confidentiality. Demonstrated ability to find solutions to challenges, innovative, continuous learner, able to share knowledge and new approaches in Procurement. Considerable degree of discretion, tact, and sensitivity in dealing with internal and external clients and stakeholders at all levels. Ability to work with multi-cultural, multilingual, multidisciplinary work colleagues and staff. Proficiency in computer literacy (use of Microsoft Office applications, MS Teams). Proficiency in collaboration and cooperation approaches within teams. Fluent in English, Pashto, and Dari.Competencies, Values and Comments
Values: Respect for diversity; Integrity; Professionalism; Accountability.
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.
Functional competencies: Strategic orientation; Building alliances; Leadership; Empowering others.