Administrative Support Assistant
Post of duty: United States, Washington DC.
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position:
The IDB Group Staff Association (SA) is currently looking for dedicated, dynamic, hard-working, client focus, and team-oriented experience professional to join the team to provide support to SA麓s manager and SA team in a broad range of technical and operative functions.
The SA is an organization that represents the general interest of its members. The SA promotes the general welfare of the IDB Group employees through social, cultural, sporting, or recreational activities. Fosters unity among the employees through actions designed to improve both human and labor relations within the IDB Group. The SA serves as a liaison between employees and management of the Bank and collaborates with the Administration in the promotion of Bank objectives to foster increased productivity, dedication, and passion for the development and integration of member countries.
What you鈥檒l do:
As part of the SA team, you will be accountable to:
Receive and manage general calls, inquiries, requests, and correspondence, responding/ forwarding as appropriate. Arrange calendars/meetings, including coordinating requests for meetings organizing and maintaining diaries and making appointment; arrange meetings and set up the equipment (logistical support) for the meetings or events as required. Arrange documents for internal and external meetings as requested. Support the archives project of the Association and the records management team in keeping the archive updated, in proper condition, and following the disposition and retention schedules of the IDB Group. This includes the review and digitalization of current paper files. Elaborate and keep an inventory of all office supplies and materials. Ensure all relevant documentation for meetings, travel and tasks are prepared in advance, and liaise with internal and external parties to ensure the information is thorough and complete. Coordinate travel and accommodation requirements, in connection with others if necessary, and ensure arrangements in place for the manager match his requirements. Support and/or coordinate SA services: La Tiendita, Legal Services, Bikeshare, fitness center, membership inquiries and follow-up; and other outreach services as may be required. Provide members with information on the SA services and benefits in a timely manner. Support members with and, when needed, redirect them to the webpage and/or to the corresponding team members when members ask about the membership, fitness center, bikeshare, external lawyers or other service and benefits of the SA. Provide other technical and administrative support for SA Office (this includes all the SA areas or divisions) and daily and periodic operation activities and special projects.What you'll need:
Education: bachelor鈥檚 degree in business administration or related fields. Experience: at least 2 years of experience in similar positions. Languages: fluency in English and Spanish.Key skills:
路 Learn continuously.
路 Collaborate and share knowledge.
路 Focus on clients.
路 Communicate and influence.
路 Innovate and try new things.
Requirements:
Citizenship: You are a citizen of one of our 48-member countries. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. COVID-19 considerations: The health and safety of our employees are our number one priority. As a condition of employment, IDB/IDB Invest requires all new hires to be fully vaccinated against COVID-19.Type of contract and duration:
Type of contract: Full Time International Consultant (CNS). Length of contract: 6 months. Work location: On site.What we offer:
The IDB group provides benefits that respond to the different needs and moments of an employee鈥檚 life. These benefits include:
路 A competitive compensation packages.
路 Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
路 Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
路 Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
路 We offer assistance with relocation and visa applications for you and your family when it applies.
路 Hybrid and flexible work schedules.
路 Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
路 Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
路 Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
Our culture:
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group:
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB: