Administrative Officer (50%) Office location: Basel Department: Hosting organizations Unit: Service: Employment - Duration: 3 Contract type: Fixed-term FTE%: 50% Application Deadline: 15/04/2024
Description
Administrative Officer (50%)
The International Association of Insurance Supervisors (IAIS) is hiring an Administrative Officer (50%) to join the team.
Please note that this role would require 50% Workload.
This role is based in Basel, Switzerland however, thanks to our status as an international organization, we can hire globally and welcome applications from candidates of all nationalities and located anywhere in the world. Relocation support is available for the successful candidate and their dependent family members.
Purpose of the job:
The International Association of Insurance Supervisors (IAIS) is the global standard setting body for insurance supervision. This is an independent association of more than 200 insurance supervisors covering 97 percent of the world insurance market, hosted by the Bank for International Settlements.
The mission is to promote effective and globally consistent supervision of the insurance industry for the benefit and protection of policyholders and to contribute to global financial stability.
You will contribute to this mission by:
Principal Accountabilities:
As part of the Operations Team, you will provide operational and administrative support, which includes the following primary activities:
Carrying out office and administrative tasks Organizing and coordinating logistical aspects of in-person, hybrid and virtual meetings preparation including planning, room booking, registration forms, room set up, virtual tools set up, assisting secretariat colleagues and participants. Reviewing and editing written material (such as presentations, publications), including proofreading and ensuring that documents follow IAIS formatting standards. Assisting with disseminating documents with IAIS members and stakeholders, eg uploading documents on IAIS restricted and public websites Assisting with administrative aspects of consultations, surveys, or written procedures Responding to IAIS membersโ logistical requests Maintaining and updating databases and information tools Performing any other relevant work as assigned or delegated by your line manager and provide cover and back-up for similar administrative functions.Qualifications, skills, and experience:
Proven experience in administrative tasks and in meeting organization (both in-person and virtual or hybrid) and/or providing administrative support to projects. High level of proficiency in Microsoft Office applications (word-processing, SharePoint, but also spreadsheet, e-mail, presentation, and database software) and virtual meeting tools such as Webex or Teams Good organization and time management skills, accuracy, and attention to detail Passion, drive, and energy to achieve agreed objectives in a structured and transparent manner. Ability to work constructively with colleagues from a wide variety of backgrounds and nationalities within the Secretariat and within the IAIS membership. Excellent command of English language (written and spoken) Ability to communicate effectively both internally with team members and externally with insurance supervisors and representatives from national and other international organizations. Skills in at least one of the other two official IAIS languages (French, Spanish) will be a plus.Who we are:
The IAIS is a diverse organization with colleagues from many countries. By joining us in the international city of Basel, you will work in a unique, highly rewarding, and international work environment. We truly value diversity and inclusion and want to reflect the world we serve. We want the best people to work for us in an inclusive environment so welcome applications from all qualified candidates. We value equity and diversity in all its forms and one way we support diversity and inclusion is through our staff-run networks.
What the IAIS offers:
We want your time at the IAIS to be a rewarding and career-enriching experience. The contract term is for three years with the possibility of extension. We offer an agile and flexible working environment with hybrid working opportunities including home office and working from abroad days. To support our international applicants, we offer relocation support that extends to your dependent family members. In addition, thanks to our ongoing commitment to diversity and inclusion, we offer a competitive compensation and benefits package, including support for working families including childcare and education allowances (where applicable).
We strive to ensure that individuals are provided reasonable accommodation to participate in the application or interview process, and to perform essential job functions. Should you wish to request accommodation, support in completing this application or participating in the application process, then please reach out to the recruitment team at IAIS.Recruitment@bis.org.