Administrative Coordinator

  • Added Date: Thursday, 08 July 2021
  • Deadline Date: Saturday, 31 July 2021

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

JOB SUMMARY

As a small but rapidly growing global health organization, we are looking for a full-time Administrative Coordinator who will play a key role through providing administrative support to the leadership team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Director, President, Board of Directors, Committees, and Advisory Board Admin Support

  • Work closely with ED, Board of Directors, Committees, and Advisory Boards on administrative tasks

  • Maintain President and Executive Director's calendar by planning and scheduling meetings, conferences, teleconferences, and travel

  • Coordinate and manage meetings

  • Work with ED, President, and committee chairs to set agenda for all meetings

  • Manage, organize, and maintain all meeting minutes, agendas, and documents

  • Prepare monthly reports and presentations

Administration and Operations

Required Experience and Skills

  • 3-5 years of experience supporting executives and/or Boards of Directors

  • Strong skills working with a variety of systems and technologies, including but not limited to G Suite, Slack, Zoom, DocuSign, *Monday.com, Kindful, Adobe PDF, 1password

  • Exceptionally skilled at juggling multiple tasks and projects simultaneously, allocating and optimizing resources, and managing timelines and tasks from start to finish, and keep everyone appropriately informed

  • Detail oriented and ability to keep everyone appropriately informed about projects and tasks, demonstrating a sense of urgency, and excellent follow-up

  • Ability to effectively and appropriately manage and interact with high-level professionals, boards, committees, volunteers, and executive staff.

  • Collaborative work style and ability to work across departments

  • Excellent verbal and written communication skills and ability to effectively communicate and coordinate at every level

  • Ability to work independently, quickly, problem solve, anticipate challenges, and handle data with confidentiality

  • Able and willing to work evenings or weekends as needed

This vacancy is archived.

Recommended for you