Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:
- Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as โinternalโ candidates)ย ย
- Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contractsย
- Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Office/Unit/Project Descriptionย ย ย
The UNDP Country Office administers and manages common premises and shared services on behalf of the co-located UN agencies, funds, and programs. The Common Premises Unit is established to ensure the efficient, secure, and cost-effective management of all common premises, assets, and services. The unit's objective is to provide high-quality support services to all Participating Agencies, enabling them to focus on their core mandates ย
Under the guidance and durect supervision of the Operations Specialist - CP, the Administrative & Liaison Assistant contributes to the mandate implementation of the mission including protection of civilians, facilitating the interaction, and confidence building between the mission military and local communities and to measure the impact of the mission protection activities.ย
Scope of Workย ย
Community engagement and information management.ย
- Coordinate the gathering of information on local perceptions of communities on needs, concerns and aspirations with regards to the creation of conditions for sustainable peace;ย
- Coordinate information sharing on local conflict dynamics between the military component, local authorities and communities;ย
- Coordinate the setting up of communication networks and forums to increase the mission communication and interactions with local people, including through the support to outreach activities;ย
- Facilitate communication between mission staff and the local communities and translate official documents from one language to another with clarity and precision;ย
- Assist Civilian and Military Personnel in their field activities, including patrols, capacity-building efforts and interaction settings with local authorities and communities.ย
Protection of civilians and early warning.ย
- Follow up on the implementation of early warning mechanisms and ensuring the smooth functioning of these with a view to facilitating the mission response to protection alerts;ย
- Provide advice and early warning on protection threats and trends; including, with regard to sexual violence and child recruitment;ย
- Liaise with military, humanitarian local authorities and communities in order to update and implement contingency protection plans.ย
- Document accurately local political, socio-economic conflict-related developments as well as more specifically protection threats, trends and activities to update the protection database of the mission;ย
Peacebuilding and social cohesion.ย
- Contribute towards the promotion of social cohesion in communities through sensitization sessions, and the empowerment of local community initiatives that result in cohesion and peace within communitiesย
- Report emerging humanitarian needs to the coordinators as appropriate;ย
The incumbent shall perform other duties within their functional profile, as deemed necessary, for the efficient functioning of the Office, Organization.ย
Institutional Arrangementย
The Administrative & Liaison Assistant will work under the direct supervision of the Operations Specialist - CP.ย
Competenciesย ย
Coreย
Achieve Results:ย
โโLEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineโย
Think Innovatively:ย
โโLEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements โย
Learn Continuously:ย
โโLEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackโย
Adapt with Agility:ย
โโLEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible โย
Act with Determination:ย ย
โโLEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentโย
Engage and Partner:ย
โโLEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsโย
Enable Diversity and Inclusion:ย
โโLEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination โย
Cross-Functional & Technical competenciesย ย ย
Thematic Areaย
Nameย
Definitionย
Partnership managementย
Relationship managementย
Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.ย
Negotiation and Influenceย
Negotiation and Influenceย
Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create โwin-winโ situations.ย
Ethicsย
UN policy knowledge -ethicsย
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.ย
Business Managementย
Monitoring and evaluationย
Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results.ย ย
Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming.ย ย
Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming ย needs and concerns.ย ย
Minimum Qualifications of the Successful NPSAย ย
Min. Education requirementsย
Secondary education is required.ย