Administrative and Finance Assistant

  • Added Date: Monday, 13 January 2020
  • Deadline Date: Thursday, 23 January 2020

Medium-sized UNDP-GEF Project “Complete HCFC Phase-out in Uzbekistan through Promotion of Zero ODS low GWP Energy Efficient Technologies” is aimed to support the Government of the Republic of Uzbekistan in the implementation of its obligations under the Montreal Protocol on Substances that Deplete the Ozone Layer.

Project objective: To accelerate HCFC phase-out to achieve the 2020 compliance objectives and sustainably reduce the servicing tail.

Project brief description: Understanding the implications of the Kigali Amendment, including conducting a comprehensive ODS Alternatives survey; facilitation of implementation of upgraded national legislation on control of import/export and use of HCFCs, other ODS and ODS alternatives; improvement of Customs capacity on import/export control and temporary storage of seized refrigerants; demonstration of zero-ODS and low-GWP energy efficient cooling technologies in various sectors of the economy both private and public ; and completing the upgrading and strengthening of the servicing sector capacity including recovery/recycling/reclamation of refrigerants.  The project will also discuss resource mobilization from International Financial Institutions and Bilateral Agencies and local stakeholders to increase the investment to the RAC sector; conduct comprehensive outreach activities to increase understanding of ozone-related issues with a wide cross-section of stakeholders and end users.  Gender mainstreaming will also be addressed across various components to involve women in the business of Refrigeration and Air-Conditioning.

Project components:

Component 1. National legislation and capacity building of customs and enforcement officers on control of HCFC and ODS alternatives import/export.

Component 2. Strengthening the HCFC re-use system and implementation of demonstration projects on HCFC replacement.

Component 3. Outreach and Resource Mobilization.

Component 4. Gender Mainstreaming and Monitoring & Evaluation.

Under the guidance and direct supervision of the Project Manager, the Administrative Finance Assistant provides operational/financial and administrative services to the project, ensuring high quality, accuracy, and consistency of work.

 

The Administrative Finance Assistant works in close collaboration with the Government counterparts, project, operations, and UNDP Programme’s personnel in the Country Office to exchange information and ensure consistent service delivery.

  • Bear responsibility for project logistics/travel arrangements, as well as recruitment/extension/ separation of the project personnel;

  • Based on consultations with Project Manager and UNDP Operations to perform procurement related operations in accordance with UNDP rules and procedures;

  • Provide organizational and administrative support in the implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;

  • Prepare all financial and administrative documents related to the project implementation;

  • Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;

  • Advise and assist Project staff, experts and consultants on all respects of allowances, travel claims and other financial and administrative matters;

  • Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office and reconcile all accounts in the required time frame;

  • Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;

  • Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;

  • Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;

  • Define the cost-effective measures for optimal use of resources of the project;

  • Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies;

  • Encourage awareness of and promotion of gender equality among project staff and partners;

  • Perform other duties related to personnel, administrative and financial issues of the project as required.

Bear responsibility for project logistics/travel arrangements, as well as recruitment/extension/ separation of the project personnel;

Based on consultations with Project Manager and UNDP Operations to perform procurement related operations in accordance with UNDP rules and procedures;

Provide organizational and administrative support in the implementation of project activities including organization of roundtables, workshops, trainings, working meetings and other events;

Prepare all financial and administrative documents related to the project implementation;

Develop quarterly and annual budget plans for recruitment of personnel; maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports;

Advise and assist Project staff, experts and consultants on all respects of allowances, travel claims and other financial and administrative matters;

Prepare detailed cost estimates and participates in budget analysis and projections as required to handle all financial operations of the project office and reconcile all accounts in the required time frame;

Maintain, update and transmit inventory records of non-expendable equipment in accordance with UNDP rules;

Ensure leave monitoring of project staff, check the accuracy and proper completion of monthly leave reports;

Analyze the potential problems concerning administrative-financial issues and take respective measures to provide adequate project’s resources in time for implementation of the project activities;

Define the cost-effective measures for optimal use of resources of the project;

Ensure full compliance of administrative and financial processes and financial records with UNDP rules, regulations, policies and strategies;

Encourage awareness of and promotion of gender equality among project staff and partners;

Perform other duties related to personnel, administrative and financial issues of the project as required.

 

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

  • Fundamental knowledge of processes, methods and procedures;
  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Demonstrates good knowledge of information technology and applies it in work assignments;
  • Presentation of information on best practices in organizational change;
  • Demonstrates ability to identify problems and proposes solutions;

Core Competencies:    

  • Demonstrating/safeguarding ethics and integrity;
  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
  • Informed and transparent decision-making.
     

Education:    

  • Bachelor`s degree in any of the following areas: Finance, Economics, Business administration, Management or a related field.

Bachelor`s degree in any of the following areas: Finance, Economics, Business administration, Management or a related field.

Experience:    

  • At least 2 years of relevant work experience in administration and finance. Work experience in international organization is an advantage.

At least 2 years of relevant work experience in administration and finance. Work experience in international organization is an advantage.

Language Requirements:    

  • Fluency in English, Russian and Uzbek

Fluency in English, Russian and Uzbek

Others:   

  • Strong financial and administrative, analytical, communication and management skills, result and client-orientation, ability to work in a team;
  • Ability to work under pressure and with tight deadlines, ethics and honesty;
  • Ability to use information and communication technology as a tool and resource;
  • Experience in handling web-based management systems;
  • Ability to handle multiple tasks simultaneously and ability to prioritize;
  • Be attentive to details and accurately make mathematical calculations.
  • Strong organizational, operational and communication skills, ability to work in a team;
  • Understanding of development issues, human rights (including women’s rights), basic gender concepts and gender issues in the country, etc.

 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: 6 months (with possible extension subject to satisfactory performance)

This vacancy is archived.