Accountant

Description

Position Title: Accountant

Reports to: Accounting and Reporting Manager

Group/Department: University of Global Health Equity (UGHE)

Location: Butaro, Rwanda

Position Overview

The accountant is a member of UGHE growing Finance Team who represents the Finance Team on Butaro Campus and serves as a focal point for Students. S/he is primarily responsible for all financial aspects of practicum projects and the accounts payable as well as petty cash management on campus.

Accountant Job Description.

• Assist students in developing and managing budgets for practicum.
• Work with students to allocate financial resources effectively.
• Handle the day to days student’s financial requests related to practicum.
  • Receive, review, and monitor regularly invoices from different vendors including data collectors and preceptors on
  • Verify that invoices are accurate, authorized, and in compliance with policies and procedures.
  • Support students to generate purchase codes where requested.
  • Review approved data collectors’ timesheets.
  • Responsible for matching the invoices with purchase orders issued and contracts.
  • Assist in preparing financial documentation for Audits.
  • Work closely with Faculty in Charge of Practicum Activities
    • Maintain organized and accurate records of all financial transactions.
    • File and archive invoices, receipts, and payment documentation for auditing purposes.
    • Ensure transparency and accuracy in financial records.
    • Assist in the month-end closing process by reconciling accounts payable ledgers and preparing necessary reports.
      • Generate reports related to accounts payable activities.
      • Assist students in expenses report forms.
      • Assist students in liquidation at the end of practicum and help them depositing the remaining balance to the institutional account.
      • Develop a tool for management students budget reconciliation.
      • Ensure compliance with the university policies, accounting principles, and relevant regulations.
        • Stay updated on changes in accounting regulations and contribute to implementing necessary adjustments.
        • Communicate with internal departments, including procurement and academics, to resolve discrepancies or issues with invoices.
          • Respond to students’ inquiries and address any concerns in a timely manner.

            Petty Cash Management

            • Ensure that there is petty cash available to support the functioning of the campus.
            • Process all petty cash transactions on campus.
            • Record all petty cash transactions and perform a cash count on daily basis.
            • Prepare a monthly petty cash reconciliation statement.

              Qualifications
              

              ● At least 2 years of experience in finance or accounting required.

              ● Bachelor’s degree in accounting, finance, or related field required.

              ● An accounting qualification such as CPA or ACCA is an added Value.

              ● Demonstrated strength in relevant computer software including Excel.

              ● Fluency in English required