The Organization
The Alliance of Bioversity International and CIAT delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.
The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.
The Alliance is part of CGIAR, a global research partnership for a food-secure future.
https://alliancebioversityciat.org/ www.cgiar.org
About CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today's most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
The FACT (Forest, Agriculture and Commodity Trade) Dialogue aims to accelerate the transition towards more sustainable land-use practices in a way that opens up new opportunities for investment, for jobs and livelihoods in forests, land use and agriculture, and to ensure that the economies which have a sustainable relationship with forests are the ones that thrive and grow. The FACT Dialogue is to be a government-to-government forum, supported by multi-stakeholder consultation, that aims to enhance the policy environment for the international trade in sustainably produced commodities that promote development and protect nature. The FACT Dialogue convenes governments from countries producing and consuming agricultural and forestry commodities for collaborative dialogue to deepen cooperation on policy measures and best practices that promote trade in sustainably produced commodities.
Bioversity on behalf of CIFOR is seeking to recruit a qualified FACT Dialogue Coordinator II to support the FACT Dialogue Secretariat operations.
About the position
Based in Rome, Italy, and under the supervision of the Senior Scientist, the Coordinator will be the main point of contact to deliver the strategic vision of the FACT Dialogue. The incumbent will be responsible for relationship management with funding partners, other key stakeholders in the FACT Dialogue Secretariat and oversee quality assurance and timely project delivery. The Coordinator II serves as the spokesperson of the FACT Dialogue Secretariat internally and externally, will drive implementation of the project plan and ensure that additional requests from stakeholders related to the FACT Dialogue secretariat will be handled appropriately. The incumbent will coordinate information sharing, paper production, government engagement and other vital issues in the project. This person will be responsible for project oversight, day-to-day administrative issues, monitoring delivery and deadlines, and maintaining project schedules, ensuring that milestones and deadlines are met.
Responsibilities
Project Oversight
- Collaborate with the project team to understand project goals, objectives, and requirements. Develop and maintain project plans, including timelines, milestones, and deliverables.
- Monitor project progress and identify any potential risks or issues.
- Coordinate with project teams and ensure effective communication and collaboration throughout the project lifecycle.
- Contribute to project status reports.
- Manage communication with different stakeholders ensuring timely follow-up.
- Represent the FACT Dialogue Secretariat in event and meetings when needed.
Administrative Coordination
- Oversee project documentation, including contracts, agreements, and project-related correspondence. Coordinate project meetings, workshops, and conferences.
- Prepare meeting agendas, minutes, and action items, ensuring timely follow-up and resolution.
- Facilitate the procurement of project-related resources, and services. Ensure adherence to project management best practices and quality assurance guidelines.
Timely Project Delivery
- Develop and maintain project schedules, ensuring that milestones and deadlines are met.
- Proactively identify potential bottlenecks or delays and take appropriate measures to mitigate them. Monitor project budgets, reports and resource allocation to ensure efficient and effective project execution.
- Work closely with project teams to resolve any project-related issues and maintain progress.
- Coordinate with external stakeholders to ensure timely delivery of project components.
- Contribute and support document preparation in the 4 key topics of the FACT dialogue (papers, newsletters, webpage content, reports. etc).
Other responsibilities
- Identify and mitigate potential risks within your work area.
- Take reasonable care of own occupational health and safety and that of others as obliged by CIFOR-ICRAF's Occupational Health and Safety Policy and cooperate with CIFOR-ICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
- Participate in Governance, Equity and Wellbeing (GEW) projects as may be required
Requirements
Requirements
- Bachelor's degree in a relevant field (e.g., Business Administration, Project Management).
- Previous relevant professional experience (preferably a minimum of 5 years) in successfully managing complex global projects.
- Proficiency in project management software and tools.
- Proven experience in support of global projects on sustainability, trade, deforestation, or climate change
- A deep understanding of and commitment to the work of the FACT Dialogue and understanding of broader developments on commodity related sustainability issues.
- Previous relevant professional experience as a project coordinator or in a similar role.
- Knowledge and experience in project global communication (social media, website, newsletters, etc.)
- Proficiency in English language both written and oral, with Portuguese/Spanish fluency being an advantageous additional asset.
- Well-developed teamwork, interpersonal and communication skills; demonstrating courtesy, tact, and the ability to establish and maintain effective working relationships with people from various cultural and national backgrounds.
Benefits
Terms of employment
This is a nationally recruited position, based in Rome (Italy), open only to internal candidates, namely: regular staff members, complementary staff members and individuals who are currently employed or have completed a contract with Bioversity in the last 6 months. The position BG7 level, on a scale of 14 levels, with level 14 being the highest and the salary range starts from Euro 47,640. The remuneration package includes a competitive salary, leave provisions, medical and life insurance, and non-contributory retirement plan. The contract will be for a period of 1 year, subject to a probationary period of 6 months, and is renewable subject to performance, project needs and availability of funds.
Please note that eligible applicants must have the legal status to live and work in Italy:
- Be Italian nationals holding a valid passport or identity card.
- Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar's Office (Anagrafe).
- Or Non - EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).