UKRAINE - ADMINISTRATIVE MANAGER (M/F) - DNIPRO

About us

Desired start date: 22/02/2025
Duration of the mission: 6 months
Location: Dnipro

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in 26 countries, the SI teams – 3200 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.

About the mission

Since the beginning of the \"full scale invasion\" of Ukraine by Russian Forces, SI has been responding to the needs of the population in the territories under the control of the Governement of Ukraine. While the programming was rightly very much geared towards immediate emergency response in 2022 and 2023, 2024 was a transitional year towards a more emergency and recovery balanced programming.

In 2025 SI programmatic strategic will revolve around 2 axis, axis 1 being about responding to both acute and chronic emergencies and axis 2 being about contributing to create conducive conditions for safe and dignified stay and return in stabilized areas (in support to local authorities for them to be able to deliver a better WASH public service). SI in Ukraine works in the sectors of WASH and SHELTER and promote an integrated approach whenever feasible and relevant. SI is also committed to transfer a portion of their activities to local partners. In 2025 the set-up will be comprised of (roughly) 105 staffs, including 20 expatriates.

The activities are implemented in 6 oblasts in the south and the east of Ukraine, and coordinated through 3 field bases in Dnipro, Kharkiv and Mikolaiv. The coordination office is located in Kyiv. Donors in 2025 will be BHA, CDCS, AFD, ECHO (and likely SDC).

About the job

General objective: The Administrative Manager is responsible for the Finance and Human Resources departments at base level.
He/She guarantees the implentation of Solidarites International Procedures at base level (accounting, budget management, payroll, HR policies...).
She/He advises and support the Field Coordinator and the other departments to ensure the sound financial management of the base and a the
smooth completion of the projects.
She/He is responsible for the management and the capacity of the department.
She/He is the primary focal point at base level for the Human Resources Coordinator and the Finance Coordinator

Issues and specific challenges: The implementation of new financial tools at Country and base level during the Q4 2024 will require a regular monitoring of its proper use and
its acceptance. If needed, suggest solutions to fine-tune the tools
Complex labour legislation and administrative environment

Priorities for the 2/3 first months: New Financial Management process and tools to be adopted at base level. This will require training and follow-up with the program and support
departments.
Contribute to the development of the HR training policies and its implementation at base level
Support the development of new proposals or the revision of the budget of ongoing projects

Security constraints: Although the security in Dnipro center remains good overall, the city is regularly targeted by missiles strikes (explosions). The operations and
personal movements can sometimes be disrupted by the air alarms.

Your profile

Education / academic background:

Bachelor or Master degree in a relevant field

Specific skills and experience:

EXPERIMENT IN THE HUMANITARIAN SECTOR: 0-2 years
EXPERIMENT ON SIMILAR POSITIONS: 0-2 years

Technical skills

1. Accountancy + SAGA
2. Budget and Project Follow up
3. HOMERE Sofware

Transversal skills
1. Team Management, interdepartment communication
2. Training skill
3. Rigor & Patience

Language:

1. ENGLISH (mandatory)
2. UKRAINIAN (asset)
3. RUSSIAN (asset)

SI will offer you

A salaried position:
According to experience, starting from EUR 2310 gross per month (2100 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of USD 700.

SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with a USD 850 break allowance, allocated by Sl). To these breaks periods, SI grants one (1) additional rest day per month worked.

Insurance package: Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

LIVING CONDITIONS: The curfew is at 10pm in week days and 11pm in the weekend.
The \"green zone\" surrounds the city center, parks, river banks and a multitude of restaurants, bars, gyms and leisure options.
The guest houses are comfortable and located in the very city center, close to all commodities

Application Process

Do you recognize yourself in this description? If yes, please send us your CV and cover letter!

Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.

Thank you for your understanding.

To learn more about Sl: www.solidarites.org

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Solidarités International (SI) est déterminé à prévenir et à combattre tout type d’abus – tout acte d’exploitation, d’abus et/ou de harcèlement sexuels (SEAH) à l’encontre des membres des communautés bénéficiaires ou de ses collaborateurs et collaboratrices, atteinte aux personnes et/ou aux biens, fraude, corruption, conflit d’intérêt non déclaré, financement d’activités portant atteinte aux droits de l’homme - qui pourrait être perpétré dans le cadre de ses interventions. SI applique une tolérance zéro à l’égard de tout type d’abus, particulièrement des actes de SEAH.

Solidarités International est un employeur équitable qui combat toute forme de discrimination. SI ne demandera jamais une rétribution quelconque en vue de participer à un processus de recrutement.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.