Talent Acquisition and Mobility Officer

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1.     Organizational Context

a.    Organizational Setting

The position is located in the Employee Experience Unit of the Talent Management Service, Human Resources Management Department (HRMD). The purpose of the Talent Management Service is to prepare a future-ready and skilled workforce. Through the effective recruitment, deployment, development and retention of WIPO’s workforce, the Talent Management Service contributes to the delivery of an agile, innovative workforce whose performance is aligned with WIPO’s short and long-term goals and where talent management delivers tangible results that positively affect engagement.

b.    Purpose Statement

The Talent Acquisition and Mobility Officer plays a key role in sourcing and attracting the talent needed for WIPO to fulfill its mandate. The incumbent manages day-to-day recruitment operations for both fixed-term and temporary appointments, supervises recruitment team members, and serves as the main point of contact during the process. The Officer also leads initiatives to strengthen internal mobility, coordinating temporary assignments and helping the organization evolve into a skills-based recruitment model.

c.    Reporting Lines

The incumbent reports to the Talent Acquisition and Development Manager.

d.    Work Relations

The incumbent cooperates closely with HR colleagues of the Talent Management Service and other functions within HRMD, as well as with Senior Leaders, Managers, Employees and external providers.

2.      Duties and Responsibilities

The incumbent will perform the following principal duties:

a.   Supervise and coordinate the work of the Board Administrators and oversee end-to-end fixed-term and temporary staff recruitment processes in line with organizational needs.

b.   Serve as the HR Representative, Panel member or Board Administrator in selection processes to ensure compliance with WIPO’s recruitment policies and procedures.

c.   Act as the primary focal point for operational matters related to staff recruitment, addressing inquiries from various stakeholders and reporting on the complex cases for guidance when necessary.

d.   Ensure that all various systems (ATS, testing platform, generic email account, background check platform, etc.) operate efficiently and meet the organizational requirements.

e.   Identify opportunities to enhance, streamline and automate recruitment processes. Keep abreast of emerging technologies and practices in recruitment across international, public and private sectors. Develop and present proposals to re-engineer WIPO’s selection process to improve efficiency, transparency and candidate experience.

f.    Contribute to the implementation and development of the internal mobility programs. Serve as focal point for the internal mobility platform (WIPO Connect) providing guidance to hiring managers and supporting staff seeking short-term or developmental assignments.

g.   Collaborate with relevant stakeholders, including Talent Business Partners to promote internal mobility and advance WIPO’s transition toward a skills-based recruitment model.

h.   Collect, validate and analyze recruitment related data in collaboration with the HR Data and Technology Unit and other stakeholders. Ensure data integrity, accuracy and consistency in reporting.

i.    Collaborate with the Gender and Diversity Specialist to ensure that diversity and inclusion principles are well integrated across all recruitment and selection activities.

j.    Undertake other related tasks as required.