SUPPLY ASSISTANT

Org. Setting and ReportingThis position is in the United Nations Assistance Mission in Afghanistan (UNAMA) Kabul, Afghanistan. The Supply Assistant reports to the Chief Centralized Warehousing. The incumbent performs various routine tasks related to the management and movement of supplies that contribute to the timely and effective accomplishment of warehousing services within the mission. Responsibilities- Receives authorized on-line requisitions for stores' supplies from Chiefs of Section and Heads of Units; assists in verifying the requisitions in accordance with sections'/units' monthly requirements. - Assists in monitoring stock of supplies in the stores; assists in conducting regular stock taking of expendable items in the warehouse. - Performs cycle count of inventory, equipment, and fixed assets listed in the unit stock and ensures that Umoja system is up to date. - Prepares scheduling of material and equipment deliveries to field offices and coordinates return of equipment from field offices to the warehouse. - Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by CW Unit. - Assists in conducting periodic inventory of serialized and non-serialized property managed by warehouse and updates records in the system by processing transfer orders (TO) for purpose of transparency and accountability. - Assists in preparing write-off requests for property, which is lost, obsolete or damaged. - Assists in raising request for write-off in the system. - Identifies issues and implements solutions as instructed by the supervisor. - Generates relevant status reports. - Maintains and monitors relevant databases (e.g. stock levels of various supply items). - Organizes, and maintains unit files and Section's manuals. - Performs other duties as required. CompetenciesProfessionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceThree (3) years of progressively responsible experience in logistics, inventory, and supply management is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a relevant first-level University degree. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. There are no additional desirable languages specified. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).