Overview:
Working in partnership with local and national civil society organizations and governmental partners is fundamental to IRCโs mission! Effective local partnerships enable the IRC to pursue its objectives, resulting in more adaptable and durable assistance that reaches more people and produces better outcomes for our clients! Investing in local partners not only recognizes those organizations as allies in achieving the IRCโs core outcomes, but also acts as a motivation and driver of change.
The AMU Compliance and Policy (C&P) Subcontracts Compliance Officer will support and guide on IRCโs subcontract and partnership portfolio, serving as a main point of contact for staff on sub-contract related questions. Serving as an in-house subcontract and PEERS expert, building the knowledge and capacity of staff, while continuously encouraging the deeper realization of IRCโs partnership principles. This position reports to the Deputy Director of Sub-awards and Partnerships Compliance.
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Key Working Relationships
Donor Compliance Specialist team; Program and Awards Support Teams, Technical Units
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Key Accountabilities
Partnership agreements and subcontracts drafting
Develop compliant sub-agreement templates based on the donors' rules and requirements (private and institutional donors), and leading the review process with Donor Compliance Specialists and IRC departments, as needed Regularly maintain and update partnership agreement templates. Ensure precise PEERS references, standardized notes, and unified formatting for country office use. Generate accurate and multi-lingual templates. In collaboration with OGC and other collaborators, develop subcontract templates for newly awarded contracts, ensuring templates have clear guidance notes and follow the prime contract terms and conditions.Sub-agreements and subcontracts review and approval โ private and statutory donors
Working through the OTIS system (i.e. grants management application system) and as per PEERS approval thresholds, review and approve: Escalated partnership packages, including due diligence documentation and the sub-award/partnership agreements, for compliance with IRCโs internal procedures; subcontracts and supporting documents for completeness and, if incomplete, work with teams to revise the submission accordingly.Advice, mentorship and capacity-building
Systems strengthening
Collaborate across departments (e.g. C&P Donor Specialists, Finance, Ethics and Compliance, and Office of the General Counsel) to find broader solutions as they relate to subcontracts and partnership agreements Provide response to partnersโ questions and concerns. Coordinating and engaging other departments (e.g. OGC) for input as needed. In close collaboration with other AMU departments, assist in the ongoing refinement and updating of PEERS and develop partnership tools and training, keeping in mind practicality of implementation and major donor guidelines to ensure a consistent application of PEERS. Explore opportunities for more data analysis and data-informed decision-making with other teams (finance, RPAS, donor specialists, etc.).Facilitate community of practice on compliance, partnerships, and partner support across country offices Participate and engage in contract readiness activities and lead or support in the development of Subcontracting Standard Operating Procedures (SOPs) and update/revise Subcontracting manuals. When needed and upon request, assist with other duties as assigned.โ
Requirements:
Demonstratable professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects** Solid understanding of USAID and/or FCDO policies and procedures, specifically in contacts and subcontracts Demonstrated experience developing subcontracts and partnership agreements Excellent attention to details Demonstrated ability to communicate sophisticated topics, related to donor or legal compliance, finance, contracts management, and procedures to a wider audience (e.g. across cultures and staffing levels) Excellent oral and written communication skills, including the ability to optimally and efficiently converse with donors, partners, and other internal departments** Ability to learn and roll-out new systems and operating procedures. Previous experience in developing compliance tools, templates, and/or trainings for multicultural settings a plus. Ability to problem-solve in a fast-paced team environment and prioritize accordingly; Ability to travel up to approximately 20% of time; Excellent digital literacy: MS Word, Excel, PowerPoint, and email/internet software.** Excellent written and verbal command of English, Frenchโ
Recruitment Process
The process for this role will be as follows:
Screening call online First round panel interview online Second round panel interview onlineโ
Disclaimer
Nothing in this description restricts managementโs right to assign or reassign duties and responsibilities to this job at any time. The job description is subject to change depending on the needs of the organization.
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Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.