Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.The Team Mercy Corps sees greater potential for impact in the response to the conflict in the Asia Region, if the strengths and contributions of both the international community and National NGOs, CSOs and CBOs groups are effectively leveraged. This partner-centered project takes a learning-by-doing approach to providing direct financial and capacity development support to selected partners delivering humanitarian assistance in Asia.
The Position Complementing the Finance Directorโs responsibility for overall financial and compliance management, the Subawards Manager will provide strategic leadership for the sub-granting, financial, and compliance management of local partners. They will play a key role within the project, responsible for building strong and compliant systems within the project to 1) enable smooth, efficient, and effective sub-project implementation, 2) capitalize on capacity strengthening opportunities to support local partnersโ efforts to strengthen their own financial management systems in coordination with the Partnership Manager, and 3) ensure linkages between Mercy Corpsโ technical, organizational, humanitarian, and financial management support to partners. In addition, they will oversee a team of national Subawards Coordinators, capable of and committed to supporting partners throughout the sub-grant lifecycle. They are also responsible for all aspects of subawards financial management, working collaboratively with program teams to ensure compliance with Mercy Corps internal policies and procedures and donor regulations. They provide timely reports and assistance to the Finance Director and the program & partnership team to ensure that financial resources are used efficiently and effectively. They report to the Finance Director, however coordinates closely with the country program team as well as HQ finance and compliance colleagues. Essential Responsibilities STRATEGY AND PLANNING
- Help foster an enabling environment for collaborative, inclusive, and mutually accountable partnerships with local organizations.
- Contribute to the development of the projectโs partnership strategy and programmatic direction and help shape our overall humanitarian response to the crisis in Myanmar.
- Identify creative solutions and build flexible systems that are compliant with donor and Mercy Corps regulations yet facilitate the achievement of the projectโs capacity development goals and partnership strategy.
Engage with key regional and Headquarter stakeholders to strategically streamline and adapt Mercy Corps sub-grant practices and processes through a partnership lens.
Provide leadership and direction with regard to any sub-grant or contract functions needed for the projectโs success.
SUB-GRANT MANAGEMENT AND COMPLIANCE
Responsible for all partnership compliance processes and guidelines, including oversight for due diligence, issuing, managing, and monitoring sub-grants in accordance with Mercy Corps policies and donor regulations.
Accountable for compliance with donor and Mercy Corps regulations while ensuring that systems are not causing partners undue administrative burden.
Oversee the review of potential partner budgets and relevant components of the narratives for completeness, cost eligibility, and compliance with requirements.
Develop and support staff to deliver sub-grantee financial, operational and compliance trainings and workshops, and oversee on-going support and coaching to partners in these areas.
Ensure high quality and compliant partner sub-award management documents throughout the design, implementation and close-out phases, including reports, payment requests, modifications, close-out checklists and reconciliation forms.
Oversee sub-award tracking and filing, including reports, payments, and other relevant documentation.
Work closely with the wider program and partnership team to identify and support partnerโs organizational capacity priorities in order to ensure that the sub-grant process strengthens their ability to deliver quality programming
CAPACITY STRENGTHENING
Oversee the entire capacity strengthening process for partners related to Finance and Operations, starting from capacity assessments, design of capacity strengthening workplans, and monitoring and measurement.
Oversee the implementation of Finance & Operations teamโs capacity strengthening activities with partners, ensuring timely delivery of training and coaching, and supporting the team to adapt and respond to partners actual needs.
Oversee the development of all Finance & Operations training and coaching materials
Build more equitable and mutually beneficial and accountable partnerships with local partners
Using organizationโs influence and capacity to inclusively advocate for more effective, locally-driven, and accountable humanitarian aid and financial development systems.
TEAM MANAGEMENT
Employ a participatory management style and provide regular constructive feedback on team performance.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
Provide team members with information, tools and other resources as well as constant mentoring to improve performance and help them constructively identify problem solving options.
Proactively identify and pursue opportunities for collaboration and learning across the different project teams.
Supervisory ResponsibilityA Subawards Finance & Compliance team of 5 individuals
AccountabilityReports Directly To: Director - Finance and ComplianceWorks Directly With: Finance, Program & Partnership Teams, Ethics & Assurance and Integrity teams, as well as key HQ teams (mainly Subgrants and compliance).
Accountability to Participants and StakeholdersMercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications & Transferable Skills
At least 5 years of progressive subaward's financial management experience, including supervisory experience, required.
At least 4 yearsโ experience in grants management from USG sources and excellent knowledge of donor rules and regulations required.
Proven success managing the administration and compliance of US government funding, including the oversight of complex sub-granting mechanisms.
Experience in grants management, namely USAID/OFDA (other donors a plus, namely DFID) and donor rules and regulations.
Experience in high-risk, complex programs and remote programming.
Strong accounting skills and experience, and experience with Navigator accounting system is preferred.
Demonstrated experience in partnersโ budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
Experience of working with Informal Money Transfer Agencies and excellent negotiating and communications skills.
Experience building compliant, yet responsive and contextually appropriate, sub-grant systems, tools and processes.
Demonstrated commitment to capacity development and dedication to partner-driven approaches.
Multi-tasking, organizational, and prioritization skills are necessary, as are patience, a sense of humor, and interest in working with diverse teams.
Excellent oral and written English skills; fluency in local language (Burmese) is highly advantageous.
BA/ S or equivalent in accounting or finance required; advance degree preferred Success FactorsThe successful candidate will be capable of multi-tasking, rapid decision-making, and creative problem-solving. They have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity strengthening of local partners. They will be known for flexibility and creativity in project planning and building responsive systems, and are able to solicit and understand diverse perspectives, build consensus among a variety of stakeholders, and effectively and clearly communicate decisions.Living Conditions / Environmental ConditionsThe position is based in any Mercy Corps location in Asia region and it requires up to 20% travel to support country programsOngoing LearningIn support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development Equal Employment OpportunityMercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & EthicsMercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times.
Diversity, Equity & InclusionAchieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the worldโs most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.