Job Identification (Reference Number): 13133
Position Title: Special Assistant to the Legal Counsel (P2)
Duty Station City: Geneva
Duty Station Country: Switzerland
Grade: P-2
Contract Type: Fixed-term
Recruiting Type: Professional
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 17 May 2025
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Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:
ย ย ย ย ย ย ย ย 1.ย ย ย ย Internal candidates
ย ย ย ย ย ย ย ย 2.ย ย ย ย Candidates from the following non-represented member states:
Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu.
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.Context
The Office of Legal Affairs (LEG) provides legal advice to the Director General, the Deputy Directors General, Regional Offices, Country Offices, and other Departments and Offices of the Organization. The Department provides support to ensure that the activities and operations of the Organization are carried out in accordance with the Legal Framework governing IOM, including the IOM Constitution, decisions of the governing bodies of IOM, the Unified Staff Regulations and Rules, the Financial Regulations and Rules, IOM instructions and international law.
Under the direct supervision of the Legal Counsel and in close coordination with the Legal Business Manager, the Special Assistant to the Legal Counsel will support the Office of the Legal Counsel on the implementation and management of initiatives related to LEGโs strategic and development plan, as well as assisting directly the Legal Counsel in work and budget plan management duties, day to day office management and preparation of memoranda, reports and correspondence.ย
Support the Legal Counsel in business organization, budget planning and office management, drafting annual planning documents, reports, memoranda, summaries, updates and other correspondence.ย Monitor and manage incoming requests to the Legal Counsel to help ensure quick and efficient responses.Assist in the design and roll-out of initiatives that support LEGโs strategic and operational plan.ย Support the development of an integrated Knowledge Management System, including support with new functionalities and working methods.ย Conduct research and assist in the introduction of best practices in AI related to knowledge management.ย Support the development of professional growth and development initiatives for LEG team members.ย Assist in the planning and organization of internal and external (within IOM) communication initiatives, including (but not limited to) brown bag sessions and clinics.ย Collaborate in ensuring that LEG has a robust compliance, governance and risk management frameworks in place.ย Perform such other duties as may be assigned.
Education
Masterโs degree in Law, International Relations, Development Studies, Business Administration, Public Administration, or a related field from an accredited academic institution with two years of relevant professional experience; orUniversity degree in any of the above fields with at four years of relevant professional experience.
Accredited Universities are those listed in theย UNESCO World Higher Education Database.
Experience
Four years of relevant professional experience in the United Nations or an intergovernmental organization (IGO);Experience in knowledge management and/or records management is an advantage; and,Experience in programme management, implementation and project development is an advantage.
Skills
Knowledge of UN/IOMโs regulations, policies and procedures is an advantage;Knowledge and experience working with electronic database systems is an advantage; andKnowledge of project budgeting and financial management is highly desirable.
Languages
IOMโs official languages are English, French and Spanish.For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOMโs competency framework can be found at thisย linkย Competencies will be assessed during the selection process.
Valuesย - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.ย Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competenciesย โ behavioural indicators Level 2
ย Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.ย Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.ย Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.ย Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.ย Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Notes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.ย Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies