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Qualifications
This opportunity is open to WHO staff members who hold continuing and fixed-term appointments in all staff categories, and who have served at least two years in their current position, as specified in the Policy on STDAs.
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SUPERVISOR'S APPROVAL IS MANDATORY FOR YOUR APPLICATION TO BE CONSIDERED
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Please send the completed approval form to Developmentalassignments@who.int (for assignments published in Geneva), and to the regional HR focal points for all other requisitions, prior to the requisition closing date.
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DESCRIPTION OF DUTIES
The main responsibilities related to the development assignment are as follows:
1.Ensure all WHO/EURO technical documents and publications are compliant with publishing policy and process publications inbox requests, checking that submitted publications meet the criteria for publishing according to SOPs and provide feedback and guidance.
2.Assist with digital archiving of publications, technical documents and governing bodies documents in the Institutional Repository for Information Sharing (IRIS) checking the criteria for submission and making sure that all metadata is properly recorded according to SOPs thus enlarging WHO/EUROโs digital collection.
3.Register titles in Biblio title management system and update files repository.
4.Respond to external requests for the right to reproduce/quote from or translate EURO publications by using standardized correspondence.
5.Monitoring, logging and routing accordingly ISBN requests and requests for outside publishing.
6.Serve as a back-up for other staff at similar level within the unit / division, as needed.
7.Assist with outsourcing of publishing and production services through establishing contact with suppliers, requesting quotations.
8.Assist with preparation of IRIS records before RC dispatch.
Requirements:
Essential: Completion of secondary school or equivalent.
Essential At least 5 years of progressively responsible experience in the secretarial/administrative or language/translation/publication related field
Other skills:
1. High level of attention to detail, interest in languages and publishing and an ability to learn fast (if the incumbent hasn't worked in IRIS, s/he will have to go through the training).
2. High level of diplomacy and flexibility. Good interpersonal and communication skills.
3. Proficiency in the use of modern desktop publishing and page layout designing software is an advantage (Adobe InDesign, etc.); office software packages such as MS Office (Word, Excel, PowerPoint, Outlook, etc.) and standard office equipment.
4. Good working knowledge of GSM (or other Oracle-based ERP systems) and SharePoint is desirable.
5. Ability to identify and manage one's own emotions, as well as helping others to do the same.
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SUPERVISOR DURING THE ASSIGNMENT
Ms Nataliya Jorgensen, Technical Officer
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PERCENTAGE OF WORKING TIME
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LANGUAGE SKILLS
Essential: English
REMUNERATION
Your current contractual arrangements and benefits will not be affected. If your developmental assignment involves a short-term move to another duty station, you will receive the hotel component of the first 60 days DSA rate of the duty station where you will be temporarily based throughout the entire assignment. Travel costs in economy class will be covered.
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EXPECTED BENEFITS
Benefits expected for the staff member:
1.Gain knowledge about EURO publication process and global publishing policies
2.Gain knowledge about publicationโs life cycle, publishing process, publishing in general
3.Gain knowledge about meta-data and library work
4.On the job training.
5.Develop and enhance skills and knowledge in publishing
6.Develop proofreading and formatting skills
7.Networking and career development opportunity