Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
ย Context
Under the overall supervision of the Senior Sub-Regional Resources Management Officer (SSRRMO) and the direct supervision of the Head of Office (HoO) in Estonia; and in close collaboration with the programme team and relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in the Country Office in Estonia.
Core Functions / Responsibilities:ย
Coordinate and monitor all resource management activities in the Country Office, including finance, procurement and logistics, human resources and administration. Verify IOM financial regulations are correctly applied on all financial transactions of the mission; Maintain IOM financial accounts and ensure that the missionโs financial transactions are entered into IOM accounting system Oracle; Prepare budgets as well as accounting, financial statistical and other reports as required and in coordination with the HoO. Respond to accounting, budget or financial queries regarding data; Closely monitor on a regular basis, budget versus actual financial data in relation to the implementation of the Missionโs operational activities and report any findings to the HoO; Prepare the monthly accounts for the mission, prepare bank reconciliations and conduct analysis of general ledger accounts; Prepare the payroll and execute validity checks on monthly payroll results; Apply Human Resources policies, rules and regulations, and in coordination with relevant units at the Sub-Regional Office Brussels and Panama Administrative Centre; Ensure that all accounting documents are properly filed and updated as necessary; Check all payment requests and coordinate relevant and timely payments to suppliers and staff members, taking into consideration final reporting requirements; Ensure compliance with EU and other Donorโs financial regulations and requirements; Assist in timely preparation of financial reports for the Missionโs projects according to donor relevant requirements, in coordination with involved field missions as applicable. Prepare invoices for projects as required and ensure collection of funds; Maintain appropriate internal controls to safeguard the Organizationโs assets, control cash and prevent fraud; Assist the HoO is ensuring proper insurance coverage of IOM property including renewals, claims, adjustments, as well as in reporting annually on inventory of assets and all insurance coverage of the Mission to IOM HQ; Organize the procurement processes and related documentation with regards to general office as well as project-related goods and services in line with IOM and donor regulations; Support the procurement planning and provide advice with regards to technical specifications, vendor/supplier identification and usage of appropriate agreement templates in line with IOM and donor regulations; Calculate and verify the proper calculation of travel advances/settlement of TAs and travel expenses in line with the latest travel regulations; Perform any other duties as may be required. Education Masterโs degree in Accounting/Finance, Business Administration, or a related field, from an accredited academic institution, with three years of relevant working experience. OR Bachelorโs degree in Accounting/Finance, Business Administration, or a related field, from an accredited academic institution, with five years of relevant working experience. OR Completed high school degree, from an accredited institution with seven years of relevant working experience, Accredited Universities are those listed in theย UNESCO World Higher Education Database. ย Experience Experience in accountancy, financial management and financial reporting is required; Experience in budgeting, HR management, and liaison with institutions is an asset; Knowledge of EU funding mechanisms is an advantage; Familiarity with International Accounting Standards (IAS) is an asset; Understanding of Oracle or another accounting software is required; High level computer literacy in particular in Excel and computerized accounting system. Skills High level computer literacy in particular in MS Office Suite and computerized accounting system Knowledge of Oracle module is a distinct advantage.ย Languages Fluency in English is required, Estonian is highly desirable and an advantage Any other IOM official language is consideredย as advantageous. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย โ behavioural indicators (Level 2) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competenciesย โ behavioural indicators (Level 2)ย Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit at the time of the application for Estonia will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies