Work Location : Ethiopia - Addis Ababa Type of Post : Other Possible Location : Funding : APPROVED Expected Travel : Type of Contract : Language Requirement : Application Deadline : 6/9/23 Employee Duration : Full-Time
Responsibilities and Tasks:
1. Line management
Overall leading and coordination of procurement officers to ensure cohesiveness of the team. Conduct workload analysis and assign tasks accordingly. Manages all performance management activities including: performance planning, monitoring, annual performance appraisals, and taking action for performance improvement . Assist in the continuous improvement to bring efficiency and effectiveness to the procurement function of the CO. Assist in the development and delivery of Capacity Building plan based on CO procurement periodic assessments.2. Procurement planning and coordination:
Consolidate CO annual procurement plan received from units (programs, program support and Field offices) for timely, coordinated, and efficient/economic procurement; Ensure effective use of consolidated plan for task assignment, sourcing decisions, coordination for bulk purchases, timely procurements for budget utilizations, etc. Ensure that all emergency related procurements are responded in timely and flexible manner Assist in proactively identifying supply based issues, to minimize risks, ensure continuity of supply, and utilize emerging vendors in the markets; Ensure consolidation and submission of weekly procurement report so that it assists in timely and informed decision making; budget utilization follow up; for timely corrective actions.3. Customers Service Excellence
Ensure that all procurements are completed within the set lead times; Ensures coherence within own team to have positive impact on efficiency and value addition to the CO. Maintains effective relationship with customers for improved service delivery. Follow up on auctioning of the feedback from customer surveys. Maintain effective networking/partnership with internal and external customers.4. Vendors Management:
Ensure procurement vendor records are timely and accurately set up and updated within People Soft/FGMS. Coordinate the annual vendor list review and management. Consolidate vendor performance feedback to inform subsequent engagement with vendors.5. CO Compliance/risk management
Ensure detailed understanding and application of the procurement policy across the CO; Ensure CO compliance with donor rules and regulations in procurement function; closely supports Procurement Manager in the preparedness and response to audits; Assist Procurement Manager in identifying, analyzing and reporting compliance risks in procurement process, implement strong procurement controls, identify procurement red flags, implementation of internal and external audit corrective action plans Ensure all procurement activities are conducted in ethical manner.GENDER EQUALITY
Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues. Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programmingIV. QUALIFICATIONS (KNOW HOW)
A) EDUCATION
Required:
Desired
Relevant professional qualifications and/or supply chain management (CIPS qualification or equivalent)B) EXPERIENCE
Required:
Minimum 4 years relevant experience with first degree and 3 years of relevant experience plus post graduate degree in a similar role.Desired
1 year experience in humanitarian organizations in a similar role dealing with both local and overseas Procurement.C) TECHNICAL SKILLS
Required:
Proven language proficiency in written and spoken English; Advanced use of spreadsheets for data analytics;Desired:
Driving license.D) COMPETENCIES
Customer Focus - Internal & External; Problem Solving; Functional technical skills; Approachability; Planning; Managerial Courage; Directing Others; Informing; Listening; Managing and Measuring Work; Negotiating; Building Effective Teams; Process Management; Written communication.
V. CONTACTS/KEY RELATIONSHIPS
The Senior Procurement Officer is expected to establish and maintain open, professional and cordial relations with the COs internal and external customers.
Internal
Program support and finance staff CO program staff Shared Service Centre, Regional and HQExternal
Vendors