DEADLINE FOR APPLICATIONS5 April 2025-23:59-GMT+02:00 Central Africa Time (Khartoum)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
This position is based in Port Sudan and reports to the Head of Commodity Accounting.
THE ROLE: To provide specialized support functions and perform standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):
Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
- Role is for the Deputy Head of Commodity Accounting serving as technical lead in the unit.
- Support the Head of Commodity Accounting in management of Commodity Accounting Unit (CAU) including but not limited to task allocation, trainings, and necessary guidance.
- Contribute to project-based initiatives in support of other units and ensure necessary preparation and implementation of relevant CA actions.
- Monitor CA KPIs and ensure enhancement of performance across all offices.
- Liaise with the Risk Management unit on looting/theft incidents and provide data as necessary.
- Provide support to Programme in liaison with field Logistics colleagues on LESS and COMET reconciliation.
- Coordinate with Pipeline on data analysis and corrective actions for all stock movements and commodity identity.
- Monitor the execution of loans and borrowings in coordination with FTC and Pipeline.
- Contribute to the preparation of CAU guidance & SOPs.
- Provide support to all LESS users and ensure technical issues are resolved timely or escalated to the HQ Logistics support team and real time transactions maintained.
- Ensure data integrity and transactions are carried out in real time. Request for justification for backlogs where necessary to identify challenges and preferred solution in consultation with the Head of Commodity Accounting.
- Monitor the implementation of the monthly Physical Inventory Count and ensure the exercise is performed timely, recorded and cleared in all locations on or before 5th of every month.
- Monitor commodity Best Before Date and Terminal Date of Disbursement, while following up with all locations to ensure commodities are dispatched/consumed before expiration.
- In case of damaged/unfit commodities, follow up to ensure necessary steps are taken and commodity status is converted to Unfit for Human Consumption in the system.
- Monitor stock in transit and follow up to ensure receipts confirmation for commodity delivered to CP and within WFP and following up on any anomalies.
- Coordinate with the Logistics CP management team in rolling out and monitoring LESS Last Mile implementation. Provide trainings to WFP staff and CPs as needed. Regularly monitor compliance and address issues in implementation as they arise.
- Support with cross-functional alignment of data systems (LESS, COMET, SCOPE, In-Kind Solution).
- Monitor the recording of offline movements and ensure SOPs are being adhered to.
- Track lootings and theft and ensure all transactions are posted timely along with necessary documentation.
- Track corridor movements and liaise with other COs/RBs on data alignment.
- Conduct regular data quality checks on all LESS transactions.
- Monitor open items (STOs, OBDs/IBDs, production orders, etc.) and ensure timely closure.
- Build capacity of LESS users through regular refresher trainings and as the need arises.
- Ensure best use of new enhancements in LESS (by way of guidance, materials, trainings, etc.) and provide prompt feedback on any issues faced.
- Use corporate tools (DOTS/PRISMA) for planning and decision making while ensuring data in LESS is aligned with DOTS.
- Provide necessary inputs for decision making to management through timely and accurate reports.
- Perform other related duties as assigned.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: Seven or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:- Previous work in humanitarian organizations (United Nations or NGOs)
- Experience in logistics and supply chain management systems.
- Proven intermediate and above knowledge of Microsoft tools, particularly Word & Excel.
- Experience maintaining corporate systems and running queries on transport, dispatch, and receipt of food and non-food items. Use of SAP ERP systems is necessary.
- Experience in warehouse and stock management.
- Experience in data analysis, reporting, and visualization.
- Experience in providing technical business support in corporate systems.
- High attention to detail and strong organizational skills.
- Project management and coordination skills.
- Language: Fluency in both oral and written English & Arabic.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.