Senior Finance Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context Under the overall supervision of the Chief of Mission (CoM) in IOM Germany and direct supervision of the Senior Resources Management Officer (SRMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Country-Office Islamabad.

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
2. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
3. Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
4. Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
5. Assist in monitoring compliance with financial policies, procedures, rules and regulations;
6. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
7. Provide regular and ad hoc financial information to support informed financial decision making;
8. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
9. Manage and prepare the payroll by executing validity checks on monthly payroll results;
10. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
11. Provide assistance responding to audit queries and follow up on audit recommendations;
12. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
13. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;
14. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
15. Perform other related duties as required. Education
    • High School diploma with six years of relevant experience; or,
    • Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
      • Attention to detail, ability to organize paperwork in a methodical way; 
      • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
      • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.  Languages
        • Language required for the position, for example: Fluency in English and French (oral and written). Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
        • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
        • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
        • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies
        • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
        • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
        • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
        • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
        • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies
        • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
        • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
        • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. Notes
        • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
      • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
    • This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
16. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.