Applications are welcome from only internal candidates.ย ย Context
Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Sub Office Aden, the Liaison Assistant supports the Liaison Unit with administrative and logistical support.
- Under the guidance of the Head of Sub Office Aden, serve as the Liaison Unit focal point for knowledge management; ensuring that original and copies of official documentsareย appropriately drafted, disseminated (referencing and tracking) and shared on common IOM Yemen mission platforms.
- Verify all Liaison Unit external communication follows mission standards for both protocols and style. Work closely with the translation assistant to ensure documents are professional and that the message conveyed is clear.ย
- Work closely with the Program Support and Resource Management Units to maintain harmonization of messaging on externalย documents, media/press releases and correspondence with authorities.
- Support administrative, programmatic and operational units on tasks requiring clearance or coordination with authorities. Maintain open communication with IOM teams to avoid contradictory messaging and to promote and monitor adherence to new regulations and protocols.ย
- Work with field and sub office colleagues to provide weekly input into IOM Yemen internal situation reports to share unit priorities, challenges and to highlight issues requiring immediate action.ย
- Update and maintain the Liaison Unit action matrix and share weekly to follow up with relevant IOM team members and authorities.
- In coordination with the Liaison Officer and senior management, attend and notate relevant meetings, ensuring that draft notes are appropriately disseminated and stored.
- Serve as interpreter for Chief of Mission and senior management when necessary or for sensitive meetings with authorities.
- Coordinate with relevant colleagues in Finance and Travel Unit and programs CoMโs travels and meetings arrangement.ย
- Undertake duty travel to IOM sub offices and field operations as necessary.
- Perform any other tasks as required. Education
University Degree / Certificate in business law, political science, Translation, English Literature with three years of relevant experience; or
High School diploma with five years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database. ย Experience- Experience in coordination and liaising with governments and other related areas, preferably within the United Nations or International Humanitarian Organizations.
- Demonstratedability to maintain accuracy and confidentiality in performing responsibilities.ย
- Reporting Skills;ย
- Ability to pay close attention to details and work with minimal supervision.ย
- Excellent computer skills especially Ms Office and SAP.
- Strong interpersonal skills
- Ability\" to workย effectively and harmoniously within aย team ย Languages
For this position, fluency in English and Arabic is required (oral and written).
IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Required Competencies ย IOMโs competency framework can be found at this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: - Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.