Hardship LevelH (no hardship)
Family TypeFamily
Family TypeFamily
Residential location (if applicable)
GradeGS6
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Remote work acceptedNo
Target Start Date2023-06-01
Job Posting End DateJune 20, 2023
Standard Job DescriptionResource Planning Associate Organizational Setting and Work Relationships The Resource Planning Associate normally reports to a more senior Resource Planning colleague and is responsible for assisting the supervisor in ensuring that resource planning and allocation decisions are documented and accurately recorded in the relevant ERP system, that budget submissions are reviewed and evaluated to support decision-making, and that budget, income and expenditure analysis are regularly performed and significant variances/issues are timely reported to management. The incumbent will liaise with Bureaux and Divisions in HQs on all resource planning and management issues. Regular and frequent discussions between the incumbent, the other resource planning colleagues are necessary to ensure that the latest policies and parameters are shared, used and updated consistently. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - Assist in maintaining in-depth understanding of the area of responsibility to facilitate the analysis of budget management and budget submissions. - Produce budgetary and financial reports and tables in support of internal recurrent processes such as the annual programme review, revenue allocation, mid-year review, year-end accounts closure, finance meetings, and other as well as of ad-hoc reports and queries. - Assist in the preparation of the Officeยฟs budgetary and financial reports for external governance and oversight bodies. - Assist in maintaining budgetary systems and participate/provide inputs to gap analysis and to the testing of system upgrades and enhancements. - Support the planning for financial requirements, assist the supervisor in providing useful analysis of trends, in relation to the strategic directions and planned activities, reviewing and ensuring the quality, coherence, consistency and completeness of budget submissions for the initial allocation and subsequent reallocations of resources during the programme year, so that the use of available resources is prioritised and optimised. - Disseminate Resource Planning and Management Board (RPMB) decisions and support timely and accurate implementation of decisions. - Contribute with analysis, documentation, or any other relevant input to the preparation of notes and answer to audit queries; implement budget-related audit recommendations. - Check budget impact of position change requests (creations, discontinuations, upgrades). - Check funding source of requests for Temporary Assistance (sufficient ABOD or vacant position). Ensure accurate recording of position creation, changes and discontinuation. - Provide Estimated Staff Costs to be used for budgeting. - Monitor staff costs at organization level. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses Accounting; Budgeting; Finance; Business Administration; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Work experience in Finance and/or budget. Working knowledge of International Public Sector Accounting Standards (IPSAS). Excellent computer skills ranging from the use of the most advanced functions and features of MS Excel (e.g. pivot tables and V lookups) to the use of corporate ERPs. Desirable Knowledge of UNHCR budgeting methodology and structure. Knowledge of MSRP PeopleSoft, its ledgers, modules, and chart fields and Hyperion. Knowledge of Focus as a planning, implementation and reporting tool. Functional Skills *IT-Microsoft Office Productivity Software BU-Budgeting BU-PeopleSoft EPM/Budget BU-UN/UNHCR Budgetary cycle UN-UN/UNHCR Administrative Rules, Regulations and Procedures (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile Skills
โข Budget & Financial Management knowledge
โข UNHCR internal processes and platforms knowledge
โข ORACLE Finance ERP working knowledge
2. Behaviour
โข Team player
โข Accuracy and attention to detail
โข Responsive, quick delivery of results
โข Client orientation
3. Talents
โข Delivers under pressure
โข Deals well with complexity
โข Handles multiple assignments
โข Adapts to change
4. Core values
โข Professionalism
โข Curious, a learner
โข Open-minded, looking for new solutions
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against Covid-19.
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 558,082 HUF- NET 654,280 HUF.
Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level):
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station, please visit this link:
https://wwwnc.cdc.gov/travel
Nature of Position:
DSPR guides and supports strategic planning and multi-year planning; ensures planning and resource allocation processes are simplified, evidence-based and coherent; strengthen results-based management and reporting on impact and outcomes and resources allocated; strengthens management and oversight of projects implemented directly or by partners.
Division has three services: Strategic and Programme Planning, SPPS; Annual Review and Budget Analysis, ARBAS; Implementation Management and Assurance, IMAS.
ARBAS guides process of annual review, detailed planning and prioritization, budgeting and resource allocation across UNHCR. Service develops guidance, tools and systems to assist operations and Divisions to prepare data-driven, impact-oriented and credible annual plans in line with multi-year strategic plans within expected resource projections for UNHCR. Service undertakes detailed descriptive and diagnostic analysis on plans, budgets, expenditures, priorities, new and ongoing needs as well as gaps, sectors and operations where more resources are sought to meet increasing needs.
Position Management Unit is responsible for management of regular and temporary positions, and implementation of staff budget changes in accordance with Resource Allocation Framework and annual planning guidelines. Unit monitors analyses and reports on staff budgets and expenditures.
Incumbent will record position change requests, check and record budget impact of position change requests, check funding source of requests for Temporary Assistance and contribute to analysis related to business processes. S/he will monitor staff costs at organizational level, identify discrepancies and resolve budget errors related to staff budget, and coordinate actions on resolution of discrepancies on spending under TA ABOD allocation.
Incumbent is expected to support activities to identify trends, patterns in field position management implementation and provide input to activities for production of reports and data analysis for global use.
Position requires knowledge of the budgeting planning cycle and budget management principles, administrative and financial rules, working knowledge of the Oracle Finance ERP, budget planning platforms, the Resource Allocation Framework, position management process in Workday, Microsoft Office, and the HR rules related to Management of Temporary Appointments, Temporary Assignments, RALS, RAAI, Assignments Management, and Management of Affiliate Workforce.
Living and Working Conditions:
Additional Qualifications
SkillsBU-Budgeting, BU-PeopleSoft EPM/Budget, BU-UN/UNHCR Budgetary cycle, IT-Microsoft Office Productivity Software, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
CertificationsAccounting - Other, Budgeting - Other, Business Administration - Other, Finance - Other
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional InformationVacant Regular Position No 10014059, Resource Planning Associate (G6) in ARBAS ,DSPR BDP for immediate advertisement.
Functional clearanceThis position doesn't require a functional clearance