Reporting Assistant (Project Development)

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.   Context   Under the overall guidance of the Chief of Mission and direct supervision of the Programme Development and Support Officer, the successful candidate will support the Programme Development and Support Unit on preparing reports and project proposals for all projects of the Country Office (CO).

1. Review, consolidate and analyze internal and implementing partners’ narrative reports on programme implementation, as well as quantitative and qualitative data on indicators, to facilitate the preparation of progress and final donor reports in coordination with Programme and other relevant staff.
2. Prepare periodic and activity-specific reports for donors, the CO, regional office(s), or headquarters, as may be required.
3. Prepare draft charts, statistics and relevant information for reporting purposes.
4. Support the development, harmonization, proper use and consistency of reporting tools and processes for Project Coordinators and implementing partners.
5. Assist in the overall integration and coordination of Monitoring and Evaluation (M&E) project frameworks and resources in coordination with the Project Coordinators and M&E staff. 
6. Liaise with Programme staff to ensure close monitoring of program developments to achieve program’s compliance with donor’s Agreements and with respective project documents and support the program’s revision as needed.
7. Research, write, formulate and present any documents necessary for project development, including project proposals and related documents, as well as other documents for donor liaison purposes.
8. Support and assist in liaising with relevant authorities, United Nations agencies, non-governmental organizations and other stakeholders for the purposes of project development and reporting/implementation.
9. In cooperation with Programme staff, maintain a central filing system (soft and hard copies), including beneficiaries, project, implementing partners-related information, contracts and any other relevant information for the projects. The information has to be filed in an orderly and easily tracking manner, ensuring integrity of the documentation and appropriate backups. 
10. Utilize IOM’s internal systems for reporting and project development purposes in an efficient manner and with respect to internal and donor deadlines. 
11. Keep accurate and pertinent records of all correspondence, project development and reporting files and administration information, as needed.
12. Perform such other duties as may be assigned. Education
    • Bachelor’s degree in Political or Social Science, Business Administration, International Relations, Communications, Law or a related field from an accredited academic institution with minimum three years of relevant work experience; or,
    • High school degree/certificate with minimum five years of relevant work experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Proven capacity to produce high-quality reports in English;
      • Experience in liaising with governmental and diplomatic authorities as well as with international 
        institutions;
      • Experience in preparation of statistical charts, tables and reports.  Skills
        • Excellent computer skills (Excel, Word, Outlook, Power Point presentation). Languages
          • Fluency in English and Greek (written and oral) is required IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
13. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
14. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.