Hardship Level (not applicable for home-based)A (least hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeUNOPS LICA3
Target Start Date2023-07-15
Job Posting End DateJuly 10, 2023
Terms of ReferenceIn the UNHCR Operation in Egypt, the Registration Clerk is a member of the Registration team and is supervised by a more senior member of the team who normally reports directly to the Registration Officer. The Registration Clerk is responsible for supporting various activities related to registration, which may include functions related to reception, supporting the interview process, filing and data cleanup. The Registration Clerk responds to queries from asylum seekers and refugees regarding UNHCR’s registration procedures and their rights and entitlements. The Registration Clerk may provide interpretation and/or translation services in cases for which s/he has the required language competencies.
Standard Job Description Filing Clerk Organizational Setting and Work Relationships The Filing Clerk provides clerical and administrative assistance on file management in the Operation, and to the immediate supervisor. The incumbent is normally supervised by a more senior staff within the same Unit or in Protection or Operations Data Management Units. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may be required to liaise with different offices and Units within the Operation to ensure effective delivery of services and achievement of objectives. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Carry out individual file management in UNHCR Offices as per relevant Standard Operating Procedures (SOPs). - Follow SOP when moving files between the Offices, Units, and Staff. - Record all file movement on file tracking system. - Issue bar code to all newly created files. - When needed ensure timely file movement between the Units, Archive and, if applicable, Warehouse. - Ensure file storage space is periodically checked and meet safety confidentiality and safety standards. - Ensure periodical file tracking checks take place. - Utilize office equipment and computer as required. - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G3 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Not specified. (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified. Desirable Not specified. Functional Skills IT-Computer Literacy (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Required Languages
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Desired Languages
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Additional Qualifications
Skills
Education
Certifications
Work Experience
Other informationThis position doesn't require a functional clearance