Background:
The OSCE Programme Office in Dushanbe is involved in a wide range of activities, ranging from arms control, counter-terrorism and border management projects to disaster risk reduction, good governance, trafficking in human beings and gender equality.
The Records Management Assistant provides support for of records management. This includes following internal instructions consistent with OSCE policies and procedures, refining the File Plan and Retention Schedule. The incumbent coordinates all actions related to effective record management, from projects to routine operations, and reports on these activities. As the primary point of contact for records management, they provide records management information for other staff and actively participate in the OSCE Records Management Network by attending meetings and related activities.
The role requires attention to details, contacts with all units and a high level of confidentiality. The position may also involve prolonged use of visual display unit (VDU) equipment.
Tasks and Responsibilities:
Under the overall supervision of the Chief, Fund Administration Unit, the successful candidate will be tasked with the following duties:
Administering and maintaining all digital and paper-based records throughout their lifecycle, including disposing and archiving, adhering to current policies;Developing and maintaining the File Plan and Retention Schedule in collaboration with the OSCE Secretariat's Records Management Unit, identifying records for long-term retention;Drafting Local Circulars, instructions, guidelines, and procedures for efficiently implementing OSCE records management;Preparing for and ensuring accurate transferring or secure destroying of records in line with adopted disposition authorities and established procedures;Monitoring the implementation of rules and procedures, suggesting improvements, while also accurately processing records and metadata, filing, ensuring information retrieval, and contributing to digitization initiatives as needed;Maintaining electronic and physical repositories efficiently and responding to administrative needs of mission senior management within delegated authority.
For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe
Necessary Qualifications:
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Remuneration Package:
Monthly remuneration, subject to social security deductions is 629.92 EUR. Social benefits will include participation in the Cigna medical insurance scheme.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information
Issued by: OSCE Programme Office in Dushanbe Requisition ID: TAJ000414 Contract Type: Local Contracted Grade: G3 Job Level: General Services Job Type: Contracted Number of posts: 1 Location: TAJ - OSCE Programme Office in Dushanbe, Dushanbe Issue Date: Dec 2, 2025 Closing Date: Dec 23, 2025 Employee Status: Short-Term Schedule: Full-time Education Level: High School Diploma / (GED) Target Start Date: As soon as possible