Project Officer
The IIASA Energy, Climate, and Environment (ECE) Program is offering an opportunity for a project officer to support the external and collaborative projects in the ECE program and its research groups. Strong scientific communication and organizational skills are core to the role.
tasks and responsibilities
Deal efficiently and independently with correspondence and communications from stakeholders and partners. Assist with editing, formatting, and referencing of proposals, journal articles, presentation slides, and other publications and documents, i.e., newsletters, reports, literature reviews, etc. with the Consortium partners and working groups. Assist with report publication and dissemination, and preparation of necessary reporting and compliance documentation for funders. Support with planning and lead with implementation of dissemination, communication, and outreach activities in close cooperation with the IIASA communication channels. Create content, edit, and maintain the consortium web pages; newsletter; manage social media channels for the project. Organize and facilitate project activities, both physical and virtual, including internal and external meetings, conferences, events, lectures, etc.; prepare written summaries and records of meetings. Support the program managers and research group leader(s) (RGL(s)) with research projects, with focus on controlling, funding, and administration. Keep abreast of, and ensure compliance with institutional rules, policies, and procedures as well as donor/external funding requirements, ensuring that staff within the program and project are regularly updated. Aid in the preparation of grant proposals; prepare supporting documentation for project proposals and project reports, facilitate project planning and management, assist with the development of project management tools in close cooperation with the IIASA Grant Management (GM) Department. In line with the team spirit that prevails at IIASA, the incumbent may occasionally work on other tasks assigned by their superiors, that might not be directly related to this appointment but where the post holder has relevant experience and skills, and/or a shortage of immediate personnel capabilities requires such.requirements
Advanced degree in natural sciences, engineering, economics, or social sciences, or proven project management experience in an international setting. Project management/administration experience with a scientific/engineering background in economics, environment, energy, climate change, or development. Demonstrated experience in interdisciplinary research project planning, financial management, and reporting. Experience desirable in at least two of: academia, government, business, NGOs, international organizations. Ability to draft reports analyzing scientific information and policy applications. Proven organizational and priority setting skills, and the ability to respond to deadlines in a timely manner. Full fluency in English, excellent communication and interpersonal skills on all levels. Strong IT skills, including advanced MS Office knowledge, web content management (e.g., WordPress), and social media. Experience or knowledge of web-based collaboration tools such as SharePoint, Teams, GitHub preferred. Demonstrated ability to work independently and collaboratively with others, and maintain professional and productive relationships with staff from diverse nationalities and backgrounds. Flexible working attitude and willingness to take on other tasks to benefit the program/institute.appointment terms
Ideally, the successful candidate should be available to take up the position in March 2024 or as soon as possible thereafter. We offer an initial fixed-term, full-time employment contract for one year, with the possibility for extension thereafter.
Eligible applicants wishing to work part-time hours may be considered.
Duties will be carried out at the IIASA premises in Laxenburg, near Vienna in Austria (up to 100 days per year home office working within Austria possible).
We offer
An attractive salary which is exempt from income tax in Austria and negotiable, based on the qualifications, skills and experience of the selected individual and at least EUR 48,000.00 gross per annum (subject to deductions for health insurance and/or social security).IIASA salaries are:
Not directly comparable with other employers in Austria, due to the unique legal status and privileges granted to IIASA. Subject to the principle of income aggregation (Progressionsvorbehalt in German).OTHER BENEFITS
Educational subsidies for children of school age enrolled in private schools in Austria. A generous annual leave entitlement. Moving and settlement allowances and paid home leave for employees in scientific and professional categories hired from international locations. The possibility to work up to 100 days per year in home office (within Austria). Assistance for newcomers to Austria with visa, work and residency permit applications. Support finding accommodation in Austria.Further details here.
About IIASA
IIASA is committed to a working environment that promotes equality, diversity, tolerance and inclusion within its workforce. This is reflected in our IIASA core values. We encourage qualified candidates from all religious, ethnic, and social backgrounds to apply. In the case that candidates are equally qualified, preference will be given to applicants from countries where IIASA has a Member Organization.
Further Information
For further information about this opportunity please contact:
Keywan Riahi, ECE Program Director.
For general information about working at IIASA, please contact: recruitment@iiasa.ac.at
Applications
To apply for this opportunity, you will need to provide the following documents in English:
A cover letter outlining your motivation for and fit to the position A detailed Curriculum Vitae The names, addresses (including e-mail), and telephone numbers of two reference giversApplications will be evaluated on a continuous basis and the position will be advertised until filled.
Deadline for receipt of applications: 15 January 2024