Job Identification (Reference Number): 14882
Position Title: Project Development and Reporting Officer (P)
Duty Station City: Kyiv
Duty Station Country: Ukraine
Grade: P-2
Contract Type: Special Short Term Graded (Up to 6 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: Six months with possibility of extension
Closing date: 12 May 2025
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:ย
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.
Organizational Context and Scope
Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of Programme Support Officer, and in close collaboration with the relevant units at the Regional Office and Headquarters (HQ), the Project Development and Reporting Officer will be responsible and accountable for supporting the coordination and facilitation of project development, donor and institutional reporting in the fields of migration management, emergency response, as well as assisting with liaison activities with counterparts in the government, UN agencies and other relevant stakeholders in line with IOMโs regional and countryย strategies.
Institutional and Operational Set-Up
Contribute to the development of results-based programmes and projects, concept notes and project proposals, in close coordination with the CoM, Project Managers, UNCT, relevant donors, government counterparts and project partners, by providing technical inputs and support that responds to emerging trends and priorities and that are in compliance with IOM and donor interests and requirements.ย Review resource requirements, document programmatic needs, gaps and opportunities.ย Contribute to the alignment to IOM global, regional and country strategies during project development and donor reporting, including supporting and promoting use of Strategic Results Framework (SRF) global results and indicators.Support the endorsement process for concept notes and project proposals. Support the Project Managers in drafting donor reports in close coordination with relevant units in the CO and RO in line with IOM policies, standards and internal procedures.Research potential and realistic funding opportunities among government and non-government donors, review calls for proposals and collect donor information. Draft donor profiles and guidance notes on donor priorities and assist with developing approaches to expand the IOM donor base.Support effective working relationships with donor counterparts and project/programme partners, such as government authorities, diplomatic missions, and other relevant agencies and working groups.In coordination with relevant Units in the CO, draft visibility and other resource mobilization materials and organize donor briefings and visits.Support capacity building and training activities in the field of programme development, donor and institutional reporting and the roll-out of the SRF for COโs staff through workshops and seminars.In support of knowledge management, maintain accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOMโs relevant software application.Perform such other duties as may be assigned.Required Qualifications and Experience
Education
Masterโs degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,University degree in the above fields with four years of relevant professional experience.ยExperience
Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;ย Confirmed experience in donor report writing in humanitarian and/or development settings;ย Experience with Results Based Management approach and other strategic planning approaches; and,Work experience in donor relations and grant management for specific donors of IOMโs interest.Skills
Good communication, writing and organizational skills; ability to prepare clear and concise reports;ย Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national and international institutions and non-governmental Organizations;Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background;Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,Good level of computer literacy, including database applications.Language
IOMโs official languages are English, French and Spanish.ย
For this position, fluency in English is required (oral and written).ย Working knowledge of another official UN language (Arabic, Chinese, French and Spanish) and/or Ukrainian is an advantage.ย
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOMโs competency framework can be found at thisย linkย Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance.Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competenciesย โ behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies โ behavioural indicators Level 2
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organizationโs vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organizationโs goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.ยNotes
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty stationโs country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through theย IOM e-Recruitmentย systemย (for internal candidates linkย here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies.