The Organizational Setting
Under the direction of Director of the Capacity Development and Implementation bureau and the Regional Office of ICAO (SAM), the Regional Office is primarily responsible for maintaining continuous liaison with the States it is accredited and with appropriate organizations, regional civil aviation bodies, sub-regional bodies, and UN Agencies and programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO policies, decisions, Standards and Recommended Practices (SARPs), and air navigation plans. The Regional Office provides technical guidance and assists States in their implementation activities.
In this context, theย Capacity Development and Implementation Section of the Regional Office is responsible for supporting the administration of Regional Projects RLA/99/901, RLA/06/901, and RLA/03/901, also assisting and coordinating the activities of projects national and regional technical cooperation. In addition, it supports the Regional Office to assist and advise the South American States, in terms of their needs for the proper implementation of the ICAO policies, standards, and recommended practices (SARPs), throughย Capacity Development and Implementation Projects. The Project Bilingual Secretary reports directly to the Technical Assistance Regional Officer with whom s/he consults on secretarial and administrative issues.
Major duties and Responsibilities Function 1 (incl. Expected results)
- Provide secretarial assistance to the Technical Assistance/Regional Coordinator, Regional Officers, and Technical Committee staff in all matters related to the Regional Projects RLA/99/901, RLA/06/901 and RLA/03/901 and Capacity, Development and Implementation issues in general.
- Writing and/or editing routine communications.
- Keep up-to-date documentation files and file correspondence.
- Ensure timely follow-up of matters requiring attention.
- Monitoring and maintenance schedule of events, meetings, and travel arrangements
- Coordination and logistical arrangement for events, meetings, courses, and fellowship procedures.
- Assist in the preparation of annual report and consolidation of Regional Projects activities
- Assist with issues related to REDDIG equipment. Function 2 (incl. Expected results)
- Performs other related duties, as assigned. COMPETENCIES
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing othersโ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be โclients โ and seeks to see things from clientsโ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. Qualifications and Experience Education
Completion of secondary school education, including courses in administration, communication, or related areas.
Professional experienceย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ยEssential:
- Knowledge and experience of administrative and/or logistical procedures and knowledge of business principles.
- Performs other related duties, as assigned. COMPETENCIES
- Proven experience of producing correspondence and documents.
Essential:
Fluency in Spanish and English. Proficient in spelling, punctuation, and grammar in Spanish and English.Desirableย
A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian)ย Conditions of EMPLOYMENTApplicants must hold either Peruvian citizenship or work permit in order to be eligible for this position.ย
It should be noted that this post is to be filled on a fixed-term basis for an initial period of One (1) year.
Remuneration:
Levelย ย ย ย ย ย ย ย ย Net Base Salary per annum:
G-4 Step 1 ย ย ย ย 83,567 Nuevo Soles Peruano.
Notice to Candidates:
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.