Project Associate

Under the direct supervision of the Project Coordinator and the overall supervision of the Head of Office, the Project Associate will be responsible for providing support an contributing to the implementation and monitoring of projects in order to achieve the desired results. 

The successful candidate will also assist in planning, organizing, monitoring, and implementing all aspects of projects to achieve the expected results.   

1. Assist in the implementation and monitoring of project activities. 
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
7. Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
8. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
9. Assist in monitoring work of implementing partners and report non-compliances to the supervisor.
10. Provides guidance/training to new/junior staff. 
11. Perform other related duties as assigned.
    • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
    • Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
    • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.