Job Summary
CRS is implementing the Latter-day Saint Charities (LDSC) funded Holistic Opportunities for Positive Engagement in Maternal and Child Health (HOPE-MCH) Project which puts child wellbeing at the center and seeks to envelop children with the support and care they need from their families, communities, clinics, and health system to survive and thrive. As a Project Assistant, you will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Servicesโ (CRS) mission to serve the poor and vulnerable.ย You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.
Roles and Key Responsibilities
Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents. Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages). Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.). Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.). Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities. Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.Basic Qualificationsย
BSc in business management or other related degree Minimum 3 years of relevant work experience inย an office environment in a clerical or administrative role. Excellent written and verbal communication skills Willingness to travel domestically to support project eventsย Experience monitoring projects and collecting relevant data (preferred)ยย
Preferred Qualifications
Professional Diploma/Certificate or courses in Administration a plus. Experience with a local or international NGO a plus.ย
Knowledge, Skills and Abilitiesย ย
Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment. Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word. Good time management skills with ability to work on multiple tasks Strong customer service orientation with good communication and interpersonal skillsย Proactive, resourceful, solutions oriented and results-orientedRequired Languages: Fluency in English required.ย Ability to speak local languages such as Dagbani, Mampruli, Likpakpa, Moar, Gonja, Twi, Hausa, Waali, Dagaare etc. would be a plus
Travel:ย Must be willing and able to travel up to 30 %.ย
Supervisory Responsibilities: None
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
โข ย ย ย ย ย ย ย ย ย ย ย Integrity
โข ย ย ย ย ย ย ย ย ย ย ย Continuous Improvement & Innovation
โข ย ย ย ย ย ย ย ย ย ย ย Builds Relationships
โข ย ย ย ย ย ย ย ย ย ย ย Develops Talent
โข ย ย ย ย ย ย ย ย ย ย ย Strategic Mindset
โข ย ย ย ย ย ย ย ย ย ย ย Accountability & Stewardship
Note: List of responsibilities, professional and personal skills are considered indicative and not exhaustive; actual duties may differ or change depending on office and agency priorities at the time.
CRS is an equal opportunity employer. Female candidates and persons with disability meeting position requirements are strongly encouraged to apply.
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States.ย Catholic Relief Servicesย works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. ย Catholic Relief Servicesโย relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.ย We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRSโ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.
CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.
CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse.ย The successful candidate is expected to sign and adhere to CRSยด Code of Conduct.
CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
Disclaimer:ย This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.ย
CRS is an Equal Opportunity Employer.
General Requirements
CRS offers are contingent on the selected candidateโs ability to legally work where the position is to be performed. Every government has a unique set of work permit eligibility requirements.ย ย All positions requiring residence or frequent travel outside a home country must undergo and clear a pre-employment medical clearance; some work permit processes require clearing a separate government administered medical examination.
CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices.