Project Assistant (Livelihoods/TRD)

IOM is a major actor in post-conflict recovery and reconstruction, and as such is heavily involved in livelihoods development and job creation programmes. IOM’s strengths lie in its field presence around the country and operational capacity to rebuild community infrastructure, conduct vocational and other trainings, providing grant funding at local level to support business development and a variety of other areas key to recovery.

Under the general guidance of the Chief of Mission (CoM), and the overall supervision of the Head of Transition and Recovery Division (TRD) and the Livelihoods Project Officer, for Economic Recovery and Livelihoods; and the direct supervision of the Senior Livelihoods Project Assistant. the incumbent will be responsible for assisting programmes related to Livelihoods, and in particular the Enterprise Development Fund (EDF), under the area of responsibility as below:

• Work closely with the livelihoods regional advisors, admin, logistics, and support units to ensure TRD beneficiary payments are on track, followed up on, and properly documented. In coordination with the Cash-Based Assistance unit to submit required documents in line with operational teams.

   

  • Support regional advisors with uploading approved business plans, update the status of longlisting/shortlisting processes, assign RCT flags, and perform quality checks on milestone verification reports to ensure accuracy and compliance in IMS system.

     

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Respond to EDF feedback emails promptly and effectively to address inquiries and ensure clear communication channels.

       

      • Act as the focal person for the Documentation of the Enterprise development Fund (EDF) beneficiaries, ensure that all required documents are submitted on time and are filled in The IMS system.
        • Identify and resolve data issues, including duplicate business entries and left-behind businesses in the IMS, to maintain accurate and comprehensive records.
          • Request WBS and create purchase requests-PRs for all the activities under the Livelihoods unit by working closely with the TRD admin unit. 
            • Assist the livelihoods technical team in initiating travel requests, transportation, and etc. Additionally, plan and organize events, trainings, and workshops under the livelihoods unit, ensuring all logistical requirements are met in close collaboration with the TRD admin unit.
              • Collect and share feedback on livelihoods tools with the TRD IMS team, keep staff updated on new tool versions, and submit regular progress reports on EDF tools and activities.
                • Travel to project sites to monitor payments disbursements and to follow up with the activities under livelihoods portfolio when needed.
                  • Perform such other duties as may be assigned. 

                     

                    Education
                    • Bachelor’s Degree or higher University Degree preferably in the in Administration Management, finance, Social Sciences or a related field from an accredited academic institution, with three years of relevant professional experience; or 
                    • Completed High School degree from accredited academic institution with five years relevant professional experience. 

                      Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience

                      • Experience working in an international environment and in liaising with a variety of partners at all levels of the hierarchy. 
                      • Demonstrated proficiency with Office applications, including Excel, PowerPoint, word as well as good knowledge working with databases and online applications.
                      • Experience working in the region an advantage 
                      • Previous working experience with NGOs, international organizations, health institution or a busy finance/administration office a distinct advantage    Languages
                        • English is required (oral and written).
                        • Kurdish is required (oral and written).
                        • Arabic is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
                        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
                      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
                    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
                  • Courage: Demonstrates willingness to take a stand on issues of importance.
                • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
                • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
              • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
            • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
          • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
        • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
        • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
      • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
    • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes
• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.