Project Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Established in 1951, the International Organization for Migration (IOM) is the UN's leading agency on migration. It collaborates with key stakeholders – migrants and Member States – to promote safe, orderly, and regular migration. IOM provides services and advice to governments, migrants, and other stakeholders to enhance the benefits and opportunities of migration while addressing its challenges. In Viet Nam, since its establishment in 1987, IOM has been responding to evolving migration dynamics through a comprehensive approach to migration management, focusing on migration governance and policies, migrant protection and assistance, labour migration, as well as preparedness and resilience.

Under the overall supervision of the Head of Projects and Partnership and direct supervision of the National Program Officer in IOM Viet Nam, and in coordination with relevant units in the Country Office, the successful candidate will be responsible for supporting the administrative aspects of project implementation in IOM Viet Nam, particularly in its portfolio under migration governance and collaboration with law enforcement entities.

1. ​​Assist in the implementation and monitoring of project activities. 
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics. 
3. ​Monitor budget; verify availability of funds; obtain necessary approval and update budget related information. 
4. ​Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc. 
5. ​Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions. 
6. ​Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation. 
7. ​Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; 
8. ​Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.  
9. ​Assist in monitoring work of implementing partners and report non-compliances to the supervisor.  
10. ​Provides guidance/training to new/junior staff.  
11. ​Perform other related duties as assigned.​  Education
    • ​​School diploma with five years of relevant experience; or,  
    • ​Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with three years of relevant professional experience.​  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • ​​Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 
      • ​Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and, 
      • ​Prior work experience with international humanitarian or development organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.​  Skills
        • ​​​In depth knowledge of the broad range of migration related subject areas dealt with by the Organization;  
        • Knowledge of UN and bilateral donor programming; and 
        • ​Knowledge of financial rules and regulations.​  Languages
          • For all applicants, fluency in ​English & Vietnamese​ is required (oral and written).  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
12. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
13. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.