The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Job Description
Position
Project Accounts Coordinator
Grade
C2
Department & Location
Programs (Ho-Volta Region)
Date
A.s.a.p
Reports to (position):
Directly Supervises:
Project Manager
Purpose: How does this post support Plan Internationalโs strategy and mission?
Plan International is an independent non-profit organization that advances childrenโs well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.
Plan International Ghana is looking for a Finance Coordinator to work with a team on a project titled Be Smart-Learn and Stay Protected II. The project is funded by Beiersdorf AG. through the German National Office of Plan International. This project is being implemented in the Oti and Eastern Regions of Ghana and has a strategic fit with Plan International Ghanaโs CS which recognizes gender-responsive and inclusive quality basic education as a major strategy to improve knowledge and resources of adolescent girls to learn and stay protected from Child protection breaches and SGBV. The project has a duration of two years (Feb 2023- Jan. 2025) and a budget of โฌ 632,559.00
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
Support in Controlling and monitoring the Project budget of โฌ 632,559.00 Area of Responsibility โ Be Smart Learn and Stay Protected Project.
Typical Responsibilities - Key End Results of Position:
โWhatโ is done and โwhyโ, but not โhowโ; include indicators for success
Please state why each activity is done and the indicators for success
Prepares financial and other reports to aid the preparation of the Be Smart Project financial reports for dissemination and decision making. To do this, the position holder:
Ensure that project transactions are reviewed and correctly entered into SAP on timely basis; Responsible for preparing the grants financial report and SAP grants reconciliation; Ensure proper filing (electronic and hard copy) of grants financial reports; Review project sub-ledger for all advances and prepaid expenses and follows up on outstanding advances; Monitors and reviews advance liquidation.
Budget preparation and Budgetary Control Support for the effective implementation of the Be Smart Project financial plan. To do this, the position holder will:
Prepare the Project annual budget; Monitor project budget and modify when necessary; Consolidate monthly project budget and Financial Report; Maintain a budgetary control system to monitor grant budget vs. Expenditure and advise management on variances and corrective actions required to be taken; Respond to grants financial queries in liaison with the Grants Accountants and Project Manager Review Partner/Community Liquidations to ensure they documentations are adequate and in line with donor requirement. Create standard report template for Planโs partners to ensure consistency in reporting; Ensure compliance with best practices and donor specific requirements by WROs/Sub-grantees.
Operates the Plan International Operations software to meet Planโs pending and financial reporting requirement. To do this, the position holder will:
Submit the projectโs monthly cash forecast to the PIIA Accountant; Ensure that all approved project budget account lines- Donor account line together with subsequent modifications are accurate in SAP Ensure that SAP Monthly reports are printed and signed off. Analyse project balance especially expenses account after closure and effect the necessary corrections with the support of the Grants Accountant
Implement Internal Financial Controls and Payment Processes for the attainment of value for money at all times. To do this, the position holder will:
Project payments made as per approved policies and procedures; Review all the vouchers for completeness and documentation and arithmetic accuracy. Prepare project Financial audit action list after each audit ensure its compliance Monitor and submit quarterly report on project financial risks
Dealing with Problems: Complexity of problems handled and the degree of investigation, analyses and creative thinking required to solve them.