PROGRAMME MANAGEMENT OFFICER

Org. Setting and ReportingCreated in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 160 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyzes action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community. This position is responsible for the Interagency Coordination Unit within the Intergovernmental processes, Interagency cooperation and Partnerships Branch, and reports to the Deputy Chief of Branch under the overall authority of the Chief of Branch in Geneva. ResponsibilitiesWithin delegated authority, the incumbent will be responsible for the following duties: Under the supervision of the Deputy Chief of Branch, contributes to the planning and carries out the work plan under his/her responsibility, determining priorities, and allocating resources for the completion of outputs and their timely delivery; ensures that the outputs produced by the Unit meet high-quality standards and support relevant UNDRR’s mandates. Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Unit, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance (PAS), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting. Recruits staff, taking due account of geographical and gender balance. Manages, guides, develops and trains staff under his/her supervision, including staff members in geographically dispersed locations. Fosters teamwork and communication among staff in the Branch and across organizational boundaries. Actively contributes to the implementation and monitoring of the UN Plan of Action for Disaster Risk Reduction for Resilience, including coordination with the members of the UN system at global, regional and national levels to advance integration of disaster risk reduction in the strategic plans and programmes throughout the UN system. Ensures the integration of disaster risk reduction policies through cooperation with the UN resident coordinator system and UN country teams, in particular in relation to preparation and review of UNCDF’s and other key planning instruments. Enhances coordination and collaboration among disaster risk reduction and climate change adaptation (CCA) players. Contributes to reports to intergovernmental bodies on budget/programme performance or on programmatic/ substantive issues, as appropriate, particularly those presented in biannual and/or annual reports. Provides analysis and reports on relevant inter-governmental and inter-agency discussions bearing relevance to advancing the disaster risk reduction agenda and UNDRR’s mandate. Contributes to the drafting of the Secretary General’s report on the implementation of the International Strategy for Disaster Reduction and provides inputs to other relevant reports and documents, as requested. When requested, represents UNDRR in inter-governmental and inter-agency processes and meetings, provides substantive backstopping and policy advice on disaster risk reduction issues to Member States and ensures that disaster risk reduction is reflected in the outcome of these processes and meetings. Under the supervision of the Deputy Chief of Branch, coordinates the organization of meetings, seminars, etc. on substantive issues. Provides substantive inputs and support to the organization of meetings of the UN Senior Leaders Group, chaired by the Special Representative of the Secretary General for Disaster Risk Reduction. Coordinates the work of the UN Focal Points for Disaster Risk Reduction to implement the UN Plan of Action and to monitor the progress in achieving the results outlined in the results framework. Contributes to the organization of advocacy events, side events and briefings on disaster risk reduction in collaboration with Member States, civil society organisations and UN agencies by proposing agenda topics, identifying participants, preparing documents and presentations. Identifies opportunities for advancing the disaster risk reduction agenda and promoting UNDRR’s work; Carries out any other duties requested by the Chief and Deputy Chief of Branch. CompetenciesProfessionalism: Knowledge and understanding of theories, concepts and approaches relevant to disaster risk reduction, climate change adaptation or other related specialized field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to apply a human rights- and gender-based approach in UNDRR’s work to promote inclusion and uphold the principle of leaving no one behind. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationAdvanced university degree (Master’s degree or equivalent) in international relations, management, economics, social sciences, law or related area is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of relevant progressively responsible experience in project or programme management is required. Experience in building strategic partnerships and alliances is required. Experience in disaster risk reduction and/or resilience-related programming or policy work, related to the Sendai Framework, is required. Experience supporting or engaging in intergovernmental and/or inter-agency coordination processes is required. Experience in representation on behalf of an international organizations is desirable. Experience in supervising or coordinating teams in disaster risk reduction and/or resilience-related technical or policy field is desirable. Two (2) years of experience in data analytics or related areas is desirable. Experience working in fragile and conflict-affected (FCV) contexts and/or in fragile and conflict-affected countries is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French and Spanish or Arabic or Chinese (Mandarin) or Russian are desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).