The Position:
Under the overall guidance of the Representative and the Assistant Representative, and the direct supervision of the Programme Coordinator (Head of Office), the Program Associate supports the Nampula programme team. S/he works in close collaboration with the Programme team in Maputo and in the field offices with the Operations Unit in the Country Office to ensure effective and efficient programme implementation of the country programme.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2026), focuses on three transformative results: to end preventable maternal deaths, end unmet need for family planning, and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards and who will defend them courageously and with full conviction.
UNFPA is seeking candidates who transform, inspire, and deliver high-impact and sustained results; we need transparent staff who are exceptional in managing the resources entrusted to them and committed to excellence in programme results.
Job Purpose:
The Programme Associate provides programmatic and administrative support to the development and implementation of UNFPA’s Country Programme, and is instrumental in facilitating programme/project implementation by using appropriate mechanisms and systems, and ensuring compliance with established rules, policies and procedures. The Programme Associate also undertakes assigned research tasks, and provides financial management and operational and procedural guidance to Implementing Partners. Additionally, he/she will contribute to delivery quality services in procurement and logistics and support the sub-office as well as implementing partners in compliance with all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support to the CO and UNFPA-supported projects.
The Programme Associate would be responsible for:
Effective Support to the Preparation, Implementation and Monitoring of the Country Programme
- Participate in the preparation of the CO programme and project proposals by compiling and analyzing information in the subject areas of UNFPA assistance, compiling project documents and work plans and preparing tables and statistical data.
- In coordination with assigned programme staff, guide the routine implementation of assigned projects, coordinating delivery of project inputs and ensuring the participation of relevant stakeholders.
- Ensure consolidation of team plans: leave and travel plans ahead of CO plan and main event plan and organization.
- Maintain and update project files of assigned programme staff, including Annual Work Plans signed, revised and project progress reports, and budgets in compliance with corporate guidelines, including lesson learned, evaluations and studies.
- Monitor and report on core and non-core expenditures by implementing partners.
- Consolidate and maintain the inventory of pipeline projects for submission to donors for co-financing.
- In collaboration with assigned programme staff, operations, and assigned implementing partners, assist in financial and substantive monitoring and evaluation of programme activities, identify any operational and financial problems, and contribute to developing solutions.
- Assist in organising, recording and reporting (minute writing and participants list) of periodic coordination meetings. Ensure timely scheduling, invitations and confirmations are done.
- Support the registration of new projects in Atlas, raise/process requisitions in Atlas, and ensure timely follow-up of requests for direct payment to suppliers or advance of funds to projects by the procedures and approved work plans. Assist in the planning, organization, and duly reporting (back to office reports) of all team traveling. Ensure that the schedule is timely and bookings and confirmations are made.
- Ensure that partners submit FACE and Forms C on time, in correct format, narrative, and financial.
- Assist in conducting assessments of programme performance to identify success factors and compile a list of best practices.
- Effectively support evaluation of programme activities: establish and implement mechanisms to systematically assess the achievement of results, undertake periodic field visits, participate in review meetings and prepare regular inputs to status and progress reports.
- Contributing to HACT assurance activities concerning assigned implementing partners.
- Participate in training and guiding assigned implementing partners, project personnel and programme staff on national execution and programme policies and procedures.
- Support the implementation of audit and evaluation recommendations.
- Translate working documents from Portuguese to English and vice versa as required
Procurement and Logistics Support
- Manages procurement processes, including preparation of RFQs, ITBs, RFPs, supplier base maintenance, and ensuring compliance with UNFPA rules. Prepares related reports for management.
- Oversees inventory management, shipment coordination, and updates in the Shipment Tracker. Serves as the contact for inventory write-offs and supports stock reporting.
Research and Knowledge Management Sharing:
- Assist in creating substantive knowledge relevant to a specific programme area through research, synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the CO, and drafting relevant materials for dissemination.
- Maintaining the programme filing, archiving and e-archiving systems, uploading to the CO intranet and maintaining the relevant sections.
Programme Finance and Operational Support:
- Initiate procurement requests for the projects and the team, as assigned by his/her supervisor, ensuring compliance with UNFPA procurement procedures.
- Generate financial and programmatic Atlas and Cognos reports for the country programme as required.
- Perform General User or Buyer roles in Atlas for projects.
- Ensure that payment requests related to assigned programme staff are channeled to the relevant operations staff.
Others:
- Support to Advocacy and Implementation of the CO’s resource mobilization strategy by compiling and synthesizing relevant background materials for use in discussions and public events.
- Act as a backup on selected functions for other Programme Associates during their absence.
- Carry out any other duties as may be required by the supervisor.
Qualifications and Experience:
Education:
Completed Secondary Level Education required. First-level university degree in business/public administration, finance, economics or relevant social science discipline desirable.
Knowledge and Experience:
- Six years of relevant experience in programme planning, monitoring and data support systems, and financial management in private, national and/or international organizations.
- Proficiency in current office software applications, a good basic knowledge of finances, and mastery of financial and spreadsheet software.
- Previous experience in the UN is an asset.
- Good knowledge of ERP, PeopleSoft or other web-based integrated systems is required.
- Good writing and communication skills.
Languages:
- Fluency in oral and written English and Portuguese languages is required.
Required Competencies:
Values:
- Exemplifying integrity.
- Demonstrating commitment to UNFPA and the UN system.
- Embracing cultural diversity.
- Embracing change.
Core Competencies:
- Achieve results
- Being accountable
- Developing and applying professional expertise/ business acumen
- Thinking analytically and strategically
- Working in teams/ managing ourselves and our relationships
- Communicating for impact
Functional Skill Set:
- Logistical support.
- Managing data, documents, correspondence and reports.
- Managing information and workflow.
- Planning, organizing and multi-tasking.
- Managing financial processes.
- Job knowledge/technical expertise
Compensation and Benefits:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
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- Fluency in oral and written English and Portuguese languages is required.