Programme Administrator (G5)

Background:

1. The OSCE Project Co-ordinator in Uzbekistan (PCUz) is mandated to assist the Host Country in its efforts to ensure security and stability, including the fight against terrorism, violent extremism, drug trafficking, and other threats; to support the country’s socio-economic and civil society development; to help protect the country’s environment; and to assist the government in the implementation of its commitments taken within the OSCE framework, including those related to the development of civil society. The Co-ordinator’s activities are carried out on the basis of jointly developed programmes and projects.

2. The incumbent is assigned to the Politico-Military Dimension (PMD), which encompasses assistance in addressing transnational threats, including preventing and countering VERLT, promoting cyber/ICT security, combating cybercrime, strengthening security sector governance, and ensuring sustainable and democratic community policing. Along with other dimensions, PMD, in consultation and co-operation with the Government of Uzbekistan, develops projects and activities aimed at assisting the Government of Uzbekistan in meeting its OSCE commitments through roundtables, conferences, training and other capacity-building efforts.

Tasks and Responsibilities:

Under the overall supervision of the PMD Senior Project Officer, the successful candidate will be tasked with the following duties:

1. Assists in organizing conferences, roundtables, workshops and other events by liaising with counterparts; compiles agendas and background material; co-ordinates closely with implementing partners as required; drafts correspondence, reports, evaluations, talking points, press releases, news items and social media postings in English and, as required, in local languages; translates documents to and from English, Uzbek and Russian.
2. Proactively co-ordinates with relevant PCUz units, particularly Procurement, Finance and Human Resources, and renders administrative support; arranges the procurement of services and support materials; and administers travel for the unit staff and sponsored travellers.
3. Monitors implementation of projects, through review of financial and programmatic reports and project deliverables; produces relevant project reports and provides suggestions on how to improve performance.
4. Arranges programme meetings, including booking venues, preparing and conveying draft minutes to participants, and receiving feedback.
5. Maintains and updates files of reports, correspondence and other relevant material; keeps records of reports received; classifies and codes materials being filed.
6. Undertakes research on ongoing issues in Uzbekistan in the area of transnational threats and security from all available sources, contacting relevant bodies to identify information relevant for all and follows relevant issues on a daily basis; communicates and co-ordinates internally in all matters related to the PMD, with all PCUz units, and externally, with CSOs, NGOs, local and central governmental institutions, international organizations, and relevant OSCE Secretariat units and missions as requested by the supervisor.

Necessary Qualifications:

Education:
• Completed secondary education, as well as specialized training in humanities (law, human rights, etc.) and/or formal training in administration, accounting and project management. For posts in the General Service category, a university degree may be considered as a substitute for one year of work experience, and a second-level university degree for two years of work experience;

Experience and knowledge/skills:
• A minimum of five years’ experience in project management or programme administration, preferably in an international environment.
• Experience in project planning, implementation and reporting
• Ability to conduct research and collect information from a variety of sources
• Computer literate with experience in Word, Excel, PowerPoint, etc. Experience with an ERP software is an asset.

Languages:
• Excellent oral and written communication skills in English, Russian and Uzbek.

Remuneration Package:

Monthly remuneration, subject to social security deduction, is USD 1 128.00 as per the relevant OSCE salary scale.
Appointment is normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted. The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance.

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information