CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.
For more information, visit cimmyt.org.
CIMMYT is looking for an outstanding, self-motivated, and result-oriented professional for the position of Administrative Assistant, to work in the Drylands Crops Program (DCP). This position will provide comprehensive administrative, operational, and logistical support to the program, ensuring smooth delivery of activities, compliance with institutional processes, and timely facilitation of program operations.
The location of this position will be CIMMYTโs headquarters in Texcoco, near Mexico City.
Specific duties:
Financial Administration
Prepare and manage financial reports for the credit cards of assigned scientists. Support scientists with expense processing, requisitions, and financial documentation. Process prepayments in D365 in accordance with institutional finance procedures.Event, Meeting, Conference & Workshop Coordination
Support program events, meetings, conferences, and workshops. Send invitations and manage communications with participants. Arrange logistics including transport, airfare, and accommodation. Facilitate reimbursement of participant expenses when required.Travel & Mobility Management
Make BCD travel reservations for national flights for the assigned teams.Procurement & Vendor Coordination
Raise CAPEX requisitions and monitor progress in line with procurement processes.Efficient Germplasm Logistics
Process Standard Material Transfer Agreements (SMTAs). Manage DHL shipments, KeMHPIS documentation, and liaise with procurement for related processes.Grants & Asset Management
Knowledge & Information Management
Upload critical project information into institutional systems (e.g., SharePoint, Teamwork, PMP). Support the Program Manager in tracking milestones and deliverables.Program & Team Administrative Support
Assist in meeting coordination, documentation, and follow-up actions. Rotate tasks within the admin team to ensure coverage and resilience.Documentation & Process Support
Maintain organized records and files for all program-related administrative processes.Representation & Liaison at HQ
Serve as the DCP focal person at HQ to follow up with enabling units (e.g., HR, Procurement, Finance, Legal, Facilities) to ensure timely action on program requirements.Requirements
Bachelorโs degree in business administration, Management, Public Administration, International Development, Project Management, Finance, Accounting, Agricultural Economics, Agribusiness, Supply Chain/Logistics Management, Environmental Science, Agriculture, Crop Science, or related fields. Advanced degree (Masterโs) in any of the above fields is an advantage. 3โ5 years of experience providing comprehensive administrative and operational support in an international, multicultural, or non-profit environment. Experience in knowledge and information management, liaising with institutional units, and ensuring smooth program operations is essential. Excellent organizational skills (including time management, resource management, prioritization, coordination, and communication). Proficiently use Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software. Familiarity with Microsoft Dynamics 365 will be an advantage. Exposure to agricultural research, international development, familiarity with International Organizations/ NGO sector (multicultural). Advanced level of English (written and conversational). English will be tested, and candidate should score a minimum of C1 on CEFR. The selected candidate must exhibit the following competencies: Critical thinking, Teamwork, Client Orientation, Problem Solving decision making, Negotiation and Conflict resolution.Benefits
CIMMYT offers an attractive remuneration package and support for continuous professional development. In addition to the provisions of the Mexican Labor Law our package of benefits includes year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, social Mexican benefits (IMSS, SAR / Infonavit).
Candidates must apply online for M25277_Administrative Assistant, DCP.
Applications must include a CV in English with contact details (telephone and email address) of 3 work-related references along with the confirmation that Recruitment can contact them) and a cover letter. Incomplete applications will not be taken into consideration.
Please note that only short-listed candidates will be contacted.
This position will remain open until filled.
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply. Apply Now