Position:ย ย ย Project Administratorย
Closing Date: 25 June 2025ย ย ย ย ย ย ย ย ย ย
Contract:ย ย ย ย ย ย ย 3-year renewable contractย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Location: Ibadan
DUTIES:ย
Coordinate and support the implementation of project plans and timelines. Ensure timely submission of reports by following up with relevant project teams and stakeholders. Liaise with headquarters to facilitate prompt execution of partner payments. Assist in compiling, reviewing, and submitting donor reports in compliance with specified templates and guidelines. Collaborate with the Program Accountant to ensure financial reports align with approved budget line items and are submitted on schedule. Monitor project progress and provide regular feedback to Work Package Leaders, including recommendations on extensions, budget reallocations, and other necessary actions. Support program operations by organizing, planning meetings, drafting reports, and managing follow-up actions. Continuously track program activities, including action points, communication plans, and annual hub plans, and contribute to the preparation of annual and progress reports. Maintain organized and efficient filing systems and databases for both print and electronic documentation related to program activities. Oversee accounting, administrative, and logistical matters related to programs managed by the Head of Breeding. Collaborate with the Project Development and Administration Unit (PDAU) to develop partner contracts and sub-grants in alignment with donor agreements. Serve as a liaison with HQ on policy matters related to project grants management, ensuring compliance by all program staff. Uphold quality control standards and approval processes for all externally shared documents and submissions. Manage the IITA Breeding donor pipeline, tracking systems, and related tools to ensure data accuracy and availability at all times. Perform any other duties as may be assigned by the Supervisor.Requirements
QUALIFICATION AND EXPERIENCE:
Master\u2019s degree in Business Administration, Project Management, or a related field from a recognized higher institution.
ย Minimum of eight (8) years of relevant experience in project administration or coordination, with a proven track record of performing similar roles in a well-structured organization.
COMPETENCIES:
The ideal candidate must:
Have great attention to detail and ability to multitask effectively. Have extensive knowledge of project management cycle and Oracle software. Have strong problem-solving mind-set with a proactive approach. Have ability to thrive under pressure to meet deadlines. Have great time management and team collaboration skills. Have working knowledge of financial processes and budget awareness. Have strong documentation, reporting and communication skills. ยBenefits
REMUNERATION:
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.
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