The purpose of a Procurement Officer, Dnipro is to provide the day-to-day implementation of the procurement functionโs responsibility, namely, to provide support to the organizationโs activities in the form of procurement of goods, works and services for project activities in East Ukraine under the direction and guidance of the Procurement Team Leader and Logistics Coordinator East Ukraine.
Generic responsibilities:
- Ensure adherence to NRC policies, handbooks, guidelines, SOPโs and donor requirements.
- Implement delegated logistic functions portfolio according to Plan of Action.
- Conduct and follow up daily operational Procurement activities.
- Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards.
- Prepare and develop Procurement reports as required by Country/Area office.
- Support in development of SOPs as requested.
- Ensure proper filing of all Procurement supporting documents.
- Promote and share ideas for improvement of the logistic function.
Ensure compliance to NRC and where applicable donor requirements in procurement process as well as that procurement files are completed with all relevant documents to ensure audit trail.
Specific responsibilities:
- Consult, support and provide guidance to Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases.ย
- Follow up on all purchase documentation such as Purchase Requests, Requests for Quotations, Bid Analyses, Minutes and Contracts/Agreements/Purchase Orders ensuring that they are appropriately signed by authorized staff before any commitment orders are sent to suppliers.
- Attend procurement Committee meetings, act as Secretary of Committee meetings if required and ensure Minutes of Meetings are signed accordingly.
- Active and regular search for suppliers with prequalification process (when applicable) and establishment of vendor database, which includes supplier performance information.
- Ensure that the Agresso Procurement form is maintained and is available for distribution to Logistics Coordinator (Procurement) and other managers/coordinators on a regular weekly and monthly basis.
- Input all required data and documentation and reflect in right way all procurement stages in the Agresso procurement system according to the manual.ย
- Update other Support and Program staff with relevant information about delivery of goods or providing requested services; upload all required information to Filing Tree according to procedures and NRC requirements.
- Support of the contract management for delegated suppliers.
- Conduct analyses and creating reports on procurement activities as requested by the line manager.
- Conduct supplier due diligence and reliability checks, including for NRC internal suppliers and implementing partnersโ vendors, in line with NRC risk management and compliance requirements.
- Support implementing partners throughout the partnership cycle, including participation in partner selection, provision of procurement-related capacity building, review of procurement documents and processes for compliance with NRC procedures, and cooperation with the Finance Partnership team during partnersโ financial report verification.
- Report all potential fraud cases through an established system of whistleblowing.
- Perform other duties related to the job, assigned by the Line Manager.
Generic professional competencies:ย
โข ย ย ย ย Experience working in a humanitarian/recovery context, technical-specific knowledge of the humanitarian sector is a strong asset.
โข ย ย ย ย Previous experience from working in complex and volatile contexts.
โข ย ย ย ย Documented results related to the positionโs responsibilities.Context/ Specific skills, knowledge and experience:ย
โข ย ย ย ย Basic knowledge of the context in the areas NRC operates.
โข ย ย ย ย Minimum 1 year of relevant experience in procurement.
โข ย ย ย ย Contract management experience.
โข ย ย ย ย Experience of participation/conducting tenders.
โข ย ย ย ย Experience in cooperation and coordination with implementing partners.
โข ย ย ย ย Experience in conducting procurement and logistics inductions for staff and/or partners.
โข ย ย ย ย Proficient in Office software (Word, Excel).
โข ย ย ย ย Working knowledge of English both written and verbal.
โข ย ย ย ย Fluent in Ukrainian.What do We Offer
This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.
We offer an opportunity to match your career to a compelling cause and aย chance to meet and work with people who are the best in their fields.
We are also looking for people who share our values:
- To be dedicated in what we do;
- To be innovative with our solutions;
- To act as one unified and inclusive team;
- To be accountable to the donors that make our work possible;
We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.
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