VA ID: VA263-2144-2024 Grade Level: P-3 Division: Division of Administration Section: Procurement Section Unit: Type of Appointment: Fixed-Term Appointment Date of Issuance: 18 October 2024 Deadline for Applications: 02 December 2024 Vacancy Reference VA263-2144-2024 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 facilities worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the Procurement Section, Division of Administration (ADM).
Reporting Lines
Under the supervision of the Chief, Procurement Services Section, to:
Duties and Responsibilities
Contribute to planning, development and management of all procurement and contractual aspects of projects related to worldwide procurement of diverse services and commodities; Review procurement requests and coordinate with the requesting officer(s) on the specifications, delivery dates, possible suppliers and optimal procurement approach; Manage the procurement cycle of the assigned workload, including, as applicable, but not limited to: prepare/oversee preparation and distribution of invitations to tender, manage all aspects of the tender evaluation and award process, undertake vendorโs due diligence, coordinate with the Legal Services and Budget and Finance Sections, negotiate with preferred contractor and submission to the Committee on Contracts, as required; Prepare a variety of procurement related documents, purchase orders, contracts, communications and reports and sign contractual documents up to the authorized limit; Administer concluded contracts, including but not limited to, vendor management, coordination with the Legal Services and Budget and Finance Sections, advise on procurement matters, and propose solutions to resolve issues and/or conflicts; Establish and maintain a work programme and schedule for ongoing and newly planned procurements and monitor the timely implementation of the plans; Provide procurement guidance to other colleagues, as necessary; Conduct market research to keep abreast of market developments, research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of goods and services. Identify new products/services, evaluate and recommend potential sources of supply; Perform other duties as assigned.Education
University degree in public or business administration, commerce, law, economic or a related field.Work Experience and Qualifications
At least five years relevant working experience in procurement, contract management or related field, part of which should have been preferably in an international environment and/or an organization of a sector of goods and/or services related to the Commissionโs work or mandate; An internationally recognized procurement qualification, such as UNDP or CIPS (certificate in Purchasing and Supplying) Level 2 or equivalent is required; Experience with Enterprise Resource Planning (ERP) system, preferably SAP, is required; Capacity to work simultaneously on a variety of issues and tasks independently, adjusting to priorities and achieving results with agreed objectives and deadlines; Strong ability to communicate effectively in multicultural environment is essential; Track record of actively contributing to achieving team results, support team decisions, building creative, productive teamwork and partnerships internally and externally is essential; Ability to adapt to changing environments and identifying opportunities for improvement to current practices, processes and systems; Ability to identify and propose solutions to challenges by taking calculated risks; Ability to analyze information, identify critical elements, assess consequences of different courses of action and draw logical conclusions is essential.Languages
Excellent written and oral communication skills in English are essential; Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian, Spanish) is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: https://onehr.un.org/salary-survey/#/salary_scale. The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.