Procurement Manager

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program Summary Mercy Corps has been operational in Sudan since 2004, and currently has a country office in Port Sudan and field offices in South Darfur, Central Darfur, South Kordofan, North Kordofan, Kassala, River Nile, Northern and Gedaref states. Mercy Corps’ current areas of programming include food security and livelihoods, WASH, health, nutrition, resilience, and Market Systems Development. Mercy Corps’ Sudan crisis response seeks to meet the humanitarian needs of vulnerable Sudanese and other conflict-affected people across the country. Mercy Corps Sudan is recognized as a leader in market systems, agricultural, and food security and building on this experience, the Mercy Corps Sudan humanitarian program will layer in resilience and other program activities where appropriate and feasible to do so. The Sudan Somoud - Enhancing Community Resilience Project is an initiative funded by the World Bank which has two interlinked components:

Component 1: Community Led Basic Service Delivery. This component supports: (i) delivery of improved community led basic services; (ii) temporary engagement of frontline workers and volunteers in select sectors; (iii) project management and technical assistance costs; and (iv) technical assistance and training to select local authorities.

Component 2: Improving Food Security. This component supports: (i) increased resilience and production of select crops and protection of livestock assets in rural areas that supply food to the target communities; (ii) agricultural value chains; (iii) the scaling-up and strengthening of community consumer cooperatives and organizations and community food centers that distribute agricultural outputs and provide affordable food to vulnerable groups; and (iv) project management and implementation costs. General Position Summary The Procurement Manager will play a vital role as part of the Program Management Unit (PMU) for the Somoud program in Gedaref, leading procurement processes to ensure the timely, cost-effective, and transparent acquisition of goods and services for Mercy Corps programs. This role will oversee and implement procurement processes, from identifying vendors and soliciting quotes to ensuring compliance with Mercy Corps and donor policies. The Procurement Manager will work closely with the Operations Manager to ensure that all procurement aligns with Mercy Corps’ standards and supports effective program implementation. Essential Job Responsibilities Procurement Planning, Process and Strategy

• Develop and implement a comprehensive procurement plan aligned with Somoud program needs and budgets.
  • Collaborate with program teams to forecast procurement needs and ensure timely acquisition of goods and services.
    • Ensure that all procurement activities adhere to Mercy Corps' procurement policies, donor regulations, and best practices.
      • Identify and qualify reliable suppliers and vendors in Gedaref and surrounding areas, fostering relationships that ensure cost-effective and high-quality supplies.
        • Conduct market assessments and maintain a database of suppliers and pricing information for easy reference and comparison.
          • Negotiate contracts and manage supplier relationships to secure favorable terms and pricing while ensuring quality standards.
            • Lead the entire procurement cycle, including requisition reviews, bid solicitation, bid evaluation, and supplier selection.
              • Oversee the documentation process to ensure complete and accurate records of all procurement activities.
                • Manage purchase orders, contracts, and service agreements in compliance with Mercy Corps and donor standards. Quality Assurance and Compliance
                  • Ensure that all procurement processes are conducted transparently, maintaining high standards of integrity and accountability.
                    • Conduct regular audits and reviews of procurement activities to identify and address potential compliance issues.
                      • Work closely with Mercy Corps’ finance and compliance teams to align procurement with financial and donor reporting requirements. Risk Management and Mitigation
                        • Identify potential procurement risks and implement mitigation strategies to prevent fraud, delays, and supply chain disruptions.