Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis (TB) and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. The Global Fund – Health Implementation Support Team (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes.
In Nepal, UNDP is the co-Principal Recipient (PR) of the Global Fund Grant Cycle 7 (GC7) grant for three diseases. For effective implementation of the GF resources, UNDP Nepal has established a Program Management Unit (PMU), which isresponsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems. The GF resources are implemented in accordance with UNDP rules, policies and procedures, the grant confirmation, corporate agreements with the GF and in close coordination with the national partners, including Ministry of Health and Population, disease entities, other relevant line ministries/departments, Non-Government Organizations (NGO)s, Civil Society Organizations (CSO)s, communities, technical partners and UN entities and the GF (Local Fund Agent) and Country Coordinating Mechanism (CCM). Position Purpose
Procurement and Supply Chain Management Specialist shall be responsible for effective delivery of procurement services in order to obtain the best value for money in the grant, and the respect of the Global Funds Quality Assurance requirements, when applicable. The Procurement and Supply Chain Management Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. He/she will work in close collaboration with the national partners, international long-term agreement partners, UNDP Country Office and Headquarters staff.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Duties and Responsibilities
Ensure effective implementation of procurement and supply chain management for health and non-health products.
Follow and implement the UNDP procurement requirements for health product Works with international procurements agents and partners (Global Procurement Unit, Global Drug Facility and other UN agencies as per the need)) for procurement of pharmaceuticals, diagnostic products, laboratory equipment and supplies. Provide inputs to preparation of concept notes including QAP (Quality Assurance Plan), Quality Control (QC) and other papers on relevant issues for final review and consideration of management and donors. Makes sure the products are compliant with the Global Fund Quality Assurance Policy. For procurement and supply chain management for health products – including quality assurance (QA), the Procurement Specialist will coordinate with and obtain technical support from the Pharmacist/P Specialist of the Project Implementation Unit. Coordinates with the UNDP/CO/HQ to ensure timely delivery in accordance with the contract in order to avoid stock out or overstock situations. Regular update of shipment monitoring table and reconciliation of data with the suppliers to ensure timely delivery of goods and ensure proper supply management. Interacts with the suppliers, National Authorities and forwarders to ensure delivery in country, in compliance with the relevant incoterms. Cooperates with the Logistic Analyst to ensure timely customs clearance of goods by preparing and collecting official letters to/from Government authorities and UNDP CO for obtaining import permissions in line with the national legislation and UNDP rules and procedures and clearing goods at customs terminals. Contributes to preparation of progress and disbursement reports to the Global Fund.
Ensures creation of strategic partnerships and resource mobilization efforts focusing on achievement of the following results:
Leads on the coordination along with team members including procurement , PSM analyst, Logistics laboratory, laboratory analyst building strategic partnerships and maintains strong working relationships with the Ministry of Health and Population and its entities, Civil Society Organizations (CSOs) , national stakeholders, technical partners, and UN entities to ensure transparent and effective procurement and supply chain management of health products. Technically supports the national procurement planning processes (including quantification) for the programmes based on evidence gained during implementation of the programmes. Maintains close co-ordination between the programmes and other health and development initiatives in the country, to promote partnership building and avoid duplication of procurement and supply chain management of health products activities and to exchange critical and technical information and resolve implementation issues. Leads on the engagement with the Global Fund PSM Specialist and develops a strong professional relationship based upon mutual trust and respect and supports during missions; and Leads on developing funding requests to complement UNDP’s PR role with other health and development activities and the development of project documents and initiation of the programmes in the context of procurement and supply chain management of health products, including logistical management information systems, waste management etc.Ensures facilitation of knowledge building and knowledge sharing in the CO/Projects and national partners
Provide inputs to further strengthen the applications and tools aimed at improvement of the stock management, the Logistic Management Information System. Ensures facilitation of knowledge building and knowledge sharing in the CO/Projects including organization of trainings for the operations/ projects/national partners staff on Procurement. Synthesis of lessons learnt and best practices to contribute to strengthening of national supply chain management. Interacts with and provides guidance for national partners and independent experts on developing of adequate specifications/terms of references for goods and services in line with the UNDP rules and procedures as well as review and adjustment as necessary.Ensure GESI sensitivity in all procurement processes undertaken for the GF:
Ensure compliance of GESI responsive procurement at different stages of procurement. Provide strategic advice and guidance on strategic and policy issues to strengthen gender & social inclusion initiatives during procurement cycle. Create a safe working environment by developing respectful and safe organizational culture and supporting practices. Fully comply with UNDP’s GESI policy and ensure contribute to the zero tolerance for discrimination, harassment, sexual harassment, sexual exploitation, and abuse. Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Supervisory/Managerial Responsibilities: The Procurement and Supply Chain Specialist will supervise the team of six national thematic experts, five support staff and national and international consultants deployed during the project implementation. Competencies Core Competencies:Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.
People Management
UNDP People Management Competencies can be found in the dedicated site.
Cross Functional and Technical Competencies: Business Direction and Strategy - System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system. Business Management - Negotiation and Influence: Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations.Procurement - Supplier Management/Relationship Management: Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations. Procurement - Contract Management: Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations. Business Management - Portfolio Management: Ability to select, prioritise and control the organization's programmes and projects in line with its strategic objectives and capacity. Ability to balance the implementation of change initiatives with regular activities for optimal return on investment. Knowledge and understanding of key principles of project, programme, and portfolio management. 2030 Agenda: People - Health: Procurement services of health products. 2030 Agenda: People - Gender: Innovation for gender equality. 2030 Agenda: Prosperity - Inclusive Growth: Social Inclusion. Required Skills and Experience
Education: Advanced University Degree (master’s degree or equivalent) in Business Administration, Procurement, Engineering, Project Management, Supply Chain Management, Law, Economics, or related field is required. Or A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. CIPS level 4 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage. Experience: A minimum of 5 years (with a master’s degree) or 7 years (with a bachelor’s degree) of progressively responsible experience in leading the procurement function at the national or international level is required. Proven experience with advanced computer skills, including the ability to apply existing systems and contribute to process improvements, is required. Working eexperience and knowledge of procurement within the UN or other international organizations, particularly with GFTAM, is highly desirable Experience in report writing is highly desirable. Strong experience of working with ERP packages is desirable. Prior experience in procurement of health products for development organizations is highly desirable. Experience in incorporation of GESI provision in procurement and supply chain is desirable. Experience of handling complex and high value procurement in international or national organization. Knowledge and working experience in South Asia are highly desirable.
Language:
Fluency in English is required. Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.Disclaimer Important information for US Permanent Residents ('Green Card' holders)