Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Office of Procurement is a part of the Bureau Management Services (BMS), in UNDP providing vital management support in areas such as administrative services, budget and finance, human resources, information and communications technology, legal issues, procurement, safety and security, administration of multi-donor trust funds, change management, and crosscutting business solutions.ย ย Procurement is a fundamental component of UNDP, accounting for nearly 70 percent of UNDP programme delivery. Despite its critical role, procurement as an operational service can be traced back to as recently as 1999, when UNDP transitioned from a developmental funding model to one that included direct execution projects in its portfolio. In the years following this shift in models, UNDP procurement experienced unprecedented growth in terms of its volume and complexity.ย
The Office of Procurement is responsible for development of procurement policy, corporate procurement services, procurement advisory services, as well as strategic procurement services to Country Offices and Central Bureaus. In addition, OP provides capacity building to the UNDP global procurement function. ย OP supports UNDPโs programme delivery in line with UNDP's Strategic Plan 2022-2025 and follows best practices in public sustainable procurement and the rules and regulations of UNDP, the accountability framework, while ensuring appropriate risk management for UNDP.ย ย We are a global team based in New York (USA), Copenhagen (Denmark) and in Cyberjaya (Malaysia), with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangkok). ย ย ย ย
The Global Procurement Services Division Health Team (GPSD-H) under the Office of Procurement ย is designed to cater the needs of GF funded programmes and other health implementation programmes, to ensure uninterrupted and timely supply of quality assured pharmaceutical and health products, to mitigate the risk associated with pharmaceutical and health related procurement, thereby preventing reputational damage and liabilities, to foster the partnership with agencies, maintain the framework agreements with manufacturers and qualified procurement agencies, to negotiate the best deals, thereby generating savings and volume discounts
Position PurposeUnder the supervision of the Procurement Specialist in the GPSD-H responsible for planning, procurement architecture, and category management, the Procurement Analyst will support further development and monitoring of the procurement architecture health products according to UNDP policies, rules and regulations, particularly for medical devices, PPE, IVDs and Laboratory equipment and consumablesย and will support market research activities and contribute to the elaboration of new procurement strategies to respond to new service offers.ย ย
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
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ย Development and maintenance of procurement architecture to efficiently and cost-effectively meet UNDPโs needs for the procurement of health products.ย Ensures compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.ย Supports the implementation of effective internal control, proper design and functioning of a client-oriented procurement management system. Supports the conceptualization, elaboration, implementation and monitoring various Long-Term Agreements (LTAs), in line with UNDP Procurement Policies, rules and regulations, and UNDP Quality Assurance Policy for Health Products. Conducts market research and trend analysis to support the development of tailored procurement strategies and processes for health product categories. Supports the maintenance of the procurement architecture in place through Service Level Agreements (SLAs) with other partners and LTAs with manufacturers/suppliers of health products. Assists in the analysis of long-term procurement planning to inform decision making leading to most cost-effective means of procurement. Analysis of the prices and delivery times obtained through the procurement architecture in comparison to other procurement partners to further inform the evolution of the UNDP procurement architecture.ย Regularly liaises with partners and UNDP units (e.g., Office of Information Management and Technology) to harmonize the tools and systems to conduct forecasting and spend monitoring, including enterprise resource planning (ERP).
Ensure procurement service delivery to Country Offices through procurement arrangements with partners for health products, particularly medical devices, PPE, IVDs and Laboratory equipment and consumables.
Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support for health products. Conducts procurement processes in response to specific needs and transmits Cost Estimates to Requisitioning Units. In coordination with Procurement Specialist conducts regular meetings with suppliers and liaises with procurement service partners to ensure timely and effective delivery of required goods and services. Support Country Offices on the year-end closures and closure for completed projects within the mandated period in order to meet the reporting requirements of donors and UNDP procedures.ย Identification and introduction of risk mitigation measures related to procurement and supply chain. Guides Country Offices on utilization of procurement architecture and facilitates communication with procurement services partners on complex and/or urgent cases. Guide Country Offices on the development and implementation of procurement strategies for complex cases. Mapping of procurement business processes and the elaboration/development of internal Standard Operating Procedures (SOPs) in procurement and proposes controls for the workflows.Elaboration of innovative procurement strategies to respond to new demands/opportunities for health products.ย
Compiles and analyses historical data for forecasting health products. Manages internal and external data requests relating to health productsโ supplies. Advise Country Offices on the establishment of dashboards and tools to regularly monitor the level of stocks to mitigate the risk of stock-outs. Participating and facilitating prequalification of supplies and distributors and support to assess compliance with UNDPโs Quality Assurance Policy.ย Leading procurement processes participating in evaluation assessments and preparing submission to contract committees for review awarding contracts and timely establishment of LTAโs and LTA extensions.ย Identifies areas for analysis and opportunities to support health procurement projects and complete reporting requirements (with partners and other bureaus). and Participates in meetings with suppliers/other procurement partners, and prepares minutes, briefings, and presentations.Contributes to knowledge management and partnerships in the thematic area of health products, particularly medical devices, PPE, IVDs and Laboratory equipment and consumables.
Contribute to the corporate knowledge management activities in the procurement of health products, through the development of guidance materials, tools, to better guide Country Offices in the implementation of health programmes and to influence/advance dialogue in the thematic area within UNDP and beyond.ย Support the analysis/and collect best practices from countries in the thematic area and ensure that implementation is in line with international guidelines and recommendations.ย Support the development, maintenance, and updating of UNDP health products resources and information in operational manuals, Online training course, SharePoint resources and contributes and participate in relevant external networks, meetings, workshops, interagency working groups/forums, and partner meetings and supports training activities on the procurement of medical devices, PPE, IVDs and Laboratory equipment and consumables.ย Support the institutionalization of best practices and knowledge sharing among Country Offices, actively participate in UNDP and other relevant networks, communities of practices, knowledge-sharing events, and training.ย Any other activity assigned by the Procurement Specialist (Copenhagen).Other duties:
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.ยSupervisory/Managerial Responsibilities:
. Manage and supervise procurement associates ย ย Competenciesย Coreย - CoreBehaviouralCompetencies.pdf (undp.org)
Achieve Results:
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing workThink Innovatively:
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinkingLearn Continuously
LEVEL 2: Go outside comfort zone, learn from others and support their learningAdapt with Agilityย
Act with Determination ย ย ย ย ย ย
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneouslyEngage and Partner
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnershipsEnable Diversity and Inclusion
LEVEL 2: Facilitate conversations to bridge differences, considers in decision makingPeople Management
UNDP People Management Competencies can be found in the dedicatedย site.ยCross-Functional & Technical competencies:
Business Direction and Strategy - System Thinking ย ย ย ย ย ย ย ย
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.ยBusiness Development - Portfolio Management ย ย ย
Ability to select, prioritise and control the organization's programmes and projects in line with its strategic objectives and capacity; Ability to balance the implementation of change initiatives with regular activities for optimal return on investment.ย Knowledge and understanding of key principles of project, programme, and portfolio management.ยBusiness Management - Results-based Managementย ย ย ย ย ย ย ย
Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results.ย Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and toolsยBusiness Management - Communicationย ย ย
Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication. to tailor messages and choose communication methods depending on the audience.ย Ability to manage communications internally and externally, through media, social media and other appropriate channels.ยProcurement - Procurement Managementย
The ability to acquire goods, services, or works from an outside external sourceProcurement - Supplier/ Relationship Managementย ย ย ย ย ย ย ย ย
Knowledge of supplier management concepts, principles, and methods, and ability to apply this to strategic and/or practical situations2030Agenda- people - Healthย ย ย ย ย ย ย ย ย ย ย
Inclusive social protection in the context of HIV and healthยย Required Skills and Experience ย Education: Advanced university degree (masterโs degree or equivalent) in Business Administration, Economics, Commerce, Law, or Procurement and Supply Chain related field is required. Orย A first-level university degree (bachelorโs degree) in the above fields in combination with additional 2 years of relevant experience will be given due consideration in lieu of a masterโs degree. CIPS level 3 certification is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPSย certification at any level below at the time of application will have a proportionate advantage.ย Experience: Minimum two (2) years (with masterโs degree) or four (4) years (with bachelorโs degree) of progressively relevant professional experience in procurement of international health products is required. Field experience in developing countries, especially with crisis context is desired.ย Experience in procurement of pharmaceuticals, medical devices, PPE, IVDs and/or laboratory equipment and consumables is an asset. Experience in setting up framework agreements is an asset. Experience in the development of standard operating procedures for health products procurement processes is an asset. Experience in implementing innovative procurement initiatives is an advantage. Demonstrated experience in working with multiple partners in the thematic area of health products is an advantage.ย
Language Requirements:
Fluency in English required. Working knowledge of French is an asset. ย Disclaimerย Important information for US Permanent Residents ('Green Card' holders)ย
ย Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ย
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ย Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
ย Non-discrimination
ย UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ย ย
ย UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ย
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