VACANCY ANNOUNCEMENT
Pacific Humanitarian and Resilience Manager
In the Asia-Pacific region, Plan International work together with children, young people, supporters and partners in 15 countries including 3 countries in the Pacific that includes, Fiji, Solomon Island and Papua New Guinea to strive for a just world, where we are all equal.
Plan International has started its operations in Fiji in 2017 and work mainly as operations support hub to its programme in other pacific countries including programmes in Fiji that focuses mainly on Disaster Risk Management and Resilience Building and WASH. At present we are implementing two DRM Projects that include the Australian Humanitarian Partnership (AHP) project funded by DFAT.
- The AHP consists of six consortiums. Plan International Australia leads one of these consortiums. The other consortiums are led by CANDO, CARE, Oxfam, Save the Children, and World Vision. The AHP is divided into two distinct components, humanitarian response / activations which occur globally (including anywhere in the Pacific), and Disaster READY which is a disaster preparedness and risk reduction multi-year program implemented in Fiji, PNG, Solomon Islands, Vanuatu and Timor Leste.
The Pacific Humanitarian and Resilience Manager will be overseeing and managing the delivery of community level interventions assigned to Plan, implemented through its five partner organizations based on the agreed quality and standards. One of the major responsibilities of this position is to support and coordinate Pacific countries AHP project team in Fiji, Solomon Island and Papua New Guinea in all phases of the project / program management cycle, as well as managing the reporting process for the Plan International consortium.
In addition, this position will also manage Plan International AHP activations in non-Plan presence countries and potentially deploy to support initial humanitarian work in other Pacific Countries in close coordination with APAC Regional Hub and Plan Australia.
Do you have what it takes to be successful in this role?
Budget/Asset management:
The position holder will oversee the management of an annual budget assigned for AHP projects including the partners in close coordination with Pacific Humanitarian and Resilence project team in Fiji, Solomon Islands and Papua New Guinea
Direct and indirect reports:
Reporting to APAC Head of Humanitarian Preparedness, Response and Resilience.
The position holder will have 3 (three) direct report staff based in Fiji and provide technical support to Humanitarian and Resilience Team in Solomon Islands and Papua New Guinea.
In addition, the position also required to provide oversight and advice to Country Program Managers in Solomon Islands and Papua New Guinea relate AHP implementation and broader Humanitarian and Resilience related work
Communications requirement:
Extensive internal communications requirement includes working closely with Country Program Manager in Solomon Islands and Papua New Guinea, APAC and Plan Australia programme team for project planning and budgeting, reviewing and progress monitoring. External communications are mostly with the focal person of partner organization of Plan related to implementation of assigned project activities with quality and standards. He/she also need to communicate with local and national level govt authorities for project implementation; consultants, event management firms, other consortium members for managing national level events/activities etc.
Risk management:
S/he will take proactive stance in identifying and mitigating Child Protection and Safeguarding of Young People related risk at Plan and partner level including the same in national level event/activities.
External representation:
The position holder will represent Plan International in the partner organizations implementing this project under Plan consortium, relevant govt. offices and authorities on project related issues. In addition, due to the responsibilities in supporting AHP activation in disaster response in other Pacific Countries beyond Fiji, Solomon Islands and Papua New Guinea, this position will support represent Plan International in any existing Humanitarian Coordination in Fiji (regional level) and or at the affected countries.
Reach/breadth of the post/ or area of responsibilities:
Oversees and ensure delivery of the project interventions implemented by Plan partners with a volume of 420,000 Aus Dollar for Disaster READY plus supporting national level event management in collaboration with one implementing partner under the overall guidance of the supervisor.
ACCOUNTABILITIES
A. Program Management โ (55%)
- Work with the AHP Project teams including partner organizations in Fiji, Solomon Islands and Papua New Guinea to review, revise and finalize the detail implementation plan and the activities implementation guideline; ensure common understanding of the plan and guideline with clear accountability for both Plan and Partner Organizations.
- Work closely with partner organization to develop protocols for communications flow and to receive updates on the project deliverables in a systematic way and preservation of the same in central database
- Develop monitoring plan and conduct monitoring visits to partner organizations and fields to ensure projects activities are delivered in timely manner and meeting the agreed quality standards; identify challenges in the field through joint monitoring visit with partner and provide/ channel technical support to partner. Share visit reports with findings and ways out/ actions taken with partner and supervisor.
- Collect and consolidate periodic progress report from partner organizations (both programmatic and financial) and share with APAC; flag issues of concerns with possible solutions;
- Draft progress reports for the Donor to share and finalize with supervisor. Contribute in the joint learning sharing session by providing specific learning from the project implementation at the filed level.
- Ensure that partners of Plan are treated with equal partnership values and demonstrate openness to learn from their experience.
- Work with other consortium members for joint capacity building initiatives covering members themselves and the implementing partner organization and their staff; ensure there are defined deliverables for Plan and implementation of the same.
B. Support to Consortium related deliverables (30%)
- Support AHP consortium lead in planning, budgeting and organizing national level deliverables and in clarifying and managing involvement of other consortium members and implementing partner on these deliverables/ activities.
- Work closely with the assigned partner (PCFL) and provide technical support in the delivery of planned national level events and project communications deliverables in a planned and timely manner. Ensure project communications and BCC products promotes gender equalities and transformative approaches
- Consolidate the project progress reports received from all Consortium Members (programmatic and financial) and prepare draft report to share with ANO and APAC. Ensure Planโs programmatic and financial information to this report is correctly projected.
- Work as the focal point for admin and logistics of consortium lead office deliverables; coordinate with relevant team at ANO and Fiji operational hub of Plan International and APAC for smooth operations support to consortium lead role of Plan International.
C. Partnership management and representation (5%)
- Support national and local partner organisations, ensuring alignment with Plan Internationalโs approach and project priorities both in development and humanitarian contexts
- Work closely with current partners to promote equal value partnership principles of Plan ensuring project activities are implemented according to agreements following developing DIP and Operational Plan in collaboration with Programme Team and representatives from the partner organization.
- Work with other consortium members to strengthen organizational development (OD) aspects of the partners under all consortium members (Plan, Care, SCI, CanDo and Oxfam).
- Oversee the development of partnership agreements with nominated local organisations.
- Provide technical advice, support and guidance on financial and administration matters to Plan International Fiji partner organizations for this project to ensure smooth implementation of project activities, and reporting is of a high quality including with AHA project team in Solomon Islands and Papua New Guinea
- Represent Plan International with partner organizational and relevant govt. authorities both at central and divisional level.
Supporting AHP activations in other Pacific Countries (5 %)
- Ready to be deployed to other Pacific Countries at the initial phase of disaster to support the AHP Activation in close coordination with APAC and ANO.
- Support representing Plan International in relevant humanitarian coordination meetings in the affected countries
Plan Policies and procedure compliances (5 %)
- Ensure that Plan Internationalโs global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan Internationalโs Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Technical Expertise and Knowledge
Essential
- University degree in relevant fields
- At least 10 yearsโ experience in program management preferably in DRM and Resilience related projects/programmes.
- Ensure that Plan Internationalโs global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan Internationalโs Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures