VACANCY ANNOUNCEMENT
Humanitarian & Resilience Officer - PNG
The Organization
Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances childrenโs rights and equality for girls.
We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality.
Our organisation is transforming itself to meet this enormous challenge everywhere we work.
Plan International Pacific is composed of three countries namely: Fiji, Solomon Islands and PNG. Suva, Fiji is its Pacific Hub.
The position will support the various DRM projects for Plan International PNG in relevance compliance, monitoring, achieving quality processes and outcomes and overall support of project activities implementation is delivered. Furthermore, the role will also look into providing Communications support for the projects. Lastly, the role will also focus on striving for best practice in child rights, gender equality and inclusion.
ROLE PURPOSE
Provide overall support to the Adolescent Girls in Climate Resilient Disaster Preparedness (AGCRDP) and Australian Humanitarian Partnership Disaster READ 2.0 project activities implementation and project reporting on a timely manner. This also includes supporting the DRM Coordinator with the AHP Disaster READY Country Committee PNG activities. To ensure the smooth functioning of procurement, administration and logistic to support the team on time Meet compliance with Planโs policies and procedures and ensure of transparency for audit purpose and internal check including meeting priorities of gender equality and inclusion, and ensuring compliance with DFAT contractual requirements. Provide support on Communications and Monitoring & Evaluation support for the project activities. Actively participation in humanitarian coordination cluster system, including needs assessments. Support the DRM Coordinator to explore opportunities and maintain partnerships with other organisations, including research institutions, private sector and development organisations.Accountabilities
Key Result Area
Major Activities
Project support, implementation and reporting.
Support and execute projectโs day-to-day implementation to improve the efficiency and effectiveness of project activities. Support DRM Coordinator to deliver a range of reports to a high standard; Monitor and advise DRM Coordinator regarding Plan International PNG short/long-term contract with temporary service staff, suppliers, consultants, vehicle rental that support project activities implementation. Regular update the list of suppliers, vendors, consultants. In addition, liaise with Procurement team for the updated list to undergo Anti-terrorism Screening. Liaise with procurement team on the procurement of office equipment, facilities and items for office and projects as requisition ensuring to comply with Planโs policies & procedures. Facilitate transactions via SAP system at project-officer-level requirement and liaise with Program staff, finance/admin, logistic and procurement staff. Note, SAP learning will be part of the staff onboarding process. Support the DRM Coordinator to develop and maintain Procurement Plans. Provide logistic supports (working with the Procurement team) for training, workshop, consultancy and meeting events as required. Support and maintain effective work relationships โ internal and external.Risk Management Support
Maintain and update projects risk management matrix and liaise with the DRM Coordinator to discuss risk identification and risk mitigation measures.
Communications Support
Develop and implement effective communications activities for DRM projects.
M&E Support
Support DRM Coordinator to uundertake regular monitoring of project sites/beneficiaries. Support DRM Coordinator to monitor, evaluate and report project outcomes.
Safeguarding
Ensure that Plan Internationalโs global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan Internationalโs Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
QUALIFICATIONS & EXPERIENCE REQUIRED
Strong understanding of humanitarian assistance, DRR and Climate Change Adaptation (CCA), especially in the Pacific. Relevant qualifications and demonstrated program/partnership management experience in the design, appraisal, monitoring and evaluation of programs in the international development context. Excellent written and oral communication skills, including the ability to produce succinct written reports in English. Sound financial and administrative skills, including budget preparation, monitoring and reporting. Understanding of, and/or experience in, rights-based approaches including child rights, gender and inclusion, Understanding of, and/or experience in, child protection and safeguarding. Meet core competencies (as below), in particular to be an ambassador for Plan, communications and collaboration and leading self and others.TALENT REQUIRED FOR SUCCESS
A passion for humanitarian, DRR, child rights and gender issues. Strong leadership and stakeholder management capabilities. Proactive approach. Commitment to principles and good practices related to child safeguarding.
CORE COMPETENCY
Communication and Collaboration
Models self-awareness, self-management and social awareness in communications, problem solving and conflict resolution. Values others expertise. Provides informed, meaningful and relevant messages when communicating with staff, management and stakeholders. Participates effectively in internal and external meetings to advance organizational objectives. Actively establishes collaborative relationships with a range of internal and external stakeholders. Encourages team and others in the organization to share information, learnings and ideas. Prepares complex and accurate reports and documents that meet audience needs.Leading Self and Others
Develops own/team plans with clear targets and goals linked to department plan and Planโs strategy. Empowers team discretion in choosing appropriate methods for completing work. Coaches team members (direct reports) to support their ongoing development, leadership and performance. Will delegate to team members to upskill and promote development. Support calculated risk taking and creativity. Instils confidence and enthusiasm in team members; celebrates individual and team successes. Consistently inspires performance and addresses performance problems immediately.Achieving Outcomes
Regularly checks progress of work against plans; identifies delays and initiates corrective action. Persists until personal and team goals are achieved and commitments delivered. Prioritizes work and spends time on most important, value-adding (to Plan) areas. Effectively balances short- and long-term objectives to get best results. Readily adjusts plans and activities to meet changing organizational and stakeholder demands. Holds people accountable in a respectful way for ensuring quality of their work and minimizing errors.Change and Innovation
Generates and shares ideas and encourages others to reflect on activities and develop ideas for innovation and improvement. Sets clear targets for self and others to coordinate and focus the efforts of the change process. Adapts own approaches and behavior if the change process so requires. Sifts through a wide range of internal and external information, spotting patterns or trends that create new solutions. Continuously encourages new ways of looking at established processes and practices, stimulates brainstorming, unrestrained thinking, innovative ideas and use of creative methods. Avoids conflict of interest.Integrity
Promotes and upholds organizational values, to build trust.