Operations Officer. Dakar. Posting Date: 12/01/2025. Deadline: 12/14/2025
Role Title: Operations Officer, Programs
Contract Type: Regular
Reporting To: Associate Director, Open Society Network Grants
Program/Department/Unit Name: Programs
Location: Dakar
Team Name: Open Society Network Grants
Role Purpose
The Operations Officer, Programs, supports the team through advanced operational responsibilities. This role will focus on overall operational support that includes budget planning, tracking, analysis and reporting; grants and contracts management, analysis, and reporting; events planning and management; unitโs workplan workplan and deliverables management; calendars, travel, and expenses management for Director and Associate Director: preparation of briefing materials and presentations; special projects execution; acting as a liaison with relevant OSF units.
Key responsibilities
Manage contracting, events planning, and coordinate action items & deliverables
Manage the unitโs budget, including forecasting, monitoring, analysis and reporting, working closely with the OSF Finance, Planning, and Analysis department
Support grantmaking process, organize files and maintain records, and generate reports
Perform tracking and analysis of grantmaking and operations budget
Generate briefing materials, presentations, and reports
Oversee the teamโs workplan and track progress of key areas of focus
Co-responsibility in managing the Managing Director and Associate Directorโs calendars, annual leave, travel requests and expenses reports
Work closely with the Managing Directors Office and help coordinate crosscutting workstreams as well as special projects. Assist in planning and managing meetings/events
Serve as a critical liaison between the Network Grants unit and other parts of the OSF network, exercise considerable discretion and work under limited supervision
Other high-level administrative duties as needed.
Apply technical skills in planning, reporting, vendor management, and service delivery
Execute projects independently, managing time, and stakeholders
Monitor progress implementation, project risks, and other relevant status updates and communicate to Director regularly
Key internal relationships
Directors, Opportunity Teams; Managing Directors, Programs; Operations Departments, including Grants Management, Finance, Planning and Analysis Department, and Office of General Counsel.
Key external relationships
Partners; External organizations relevant for event management and logistics
The ideal candidate
Educated to a degree level (or equivalent)
Proven experience in managing budgets, complex projects, including the use dedicated tools and platforms to track progress and deliverables
Multiple years of prior experience in generating reports, preparing presentations and briefing materials