Operations Assistant- Intern

Under the direct supervision of the Procurement Associate, UNFPA Liberia, the intern will support the Operations team in the areas of Administration and Procurement and liaise with colleagues in the Unit and field duties. 

About UNFPA and How You Can Make a Difference: 

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. 

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for: 

Procurement 

• Arrange & coordinate necessary repairs

 • Receive, screen, distribute, monitor and file incoming correspondence and documentation 

• monitor & report routine queries and requests for information referring to office Procurement 

• Assist Procurement Associate with Asset management: Asset Tracking, Asset Registration, Assigning Location, Asset Tag, and Asset assignment

Assist with drafting of FFQ, and tracking RFQ issues yearly, quarterly and monthly.

 • Follow up with Account department on payments of suppliers 

• Assist the Procurement Associate on Asset disposal, retirement, transfer, etc.

 • follow up with Supplier regarding issues related to delivery of procured supplies; 

• Identifies complex, urgent or sensitive information for special treatment

Administration: 

• Specific operational clerical tasks for and Admin/Procurement activities 

• Coordinate and report routine queries and requests for information referring to general office maintenance. • Respond to and facilitate the resolution of maintenance requests and issues;

 • Maintain accurate records of maintenance activities; 

• Support the administrative clerk with the disbursement of snacks for meetings;

 • Register payment documents for further processing in Finance.

 • Scan and photocopy payment documents. 

 • Perform other related duties as required.

Qualifying for an Internship

All interns must meet the following educational and other eligibility requirements:

 Educational requirements 

Your Experiences: 

Learning Elements: 

Upon completion of the three months, the Intern will gain the following knowledge assets:

1.Increased understanding of the working of Multilateral organization such as the United Nations 

2. Enhance knowledge on the delivery of development program in post conflict context,

 3. Understand and familiarize yourself with UNFPA policies and procedures

 4. Learn UN technical language, working procedures, and coordination mechanisms 

5. Learn to write and formulate substantive documents 

6. Network with UN colleagues 

7. Work experience as a team member in a multicultural setting

Financial Aspects: 

Interns do not receive a salary or any other form of remuneration from UNFPA. The costs associated with an intern's participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. However, they receive a stipend to help cover basic daily expenses related to the internship, if not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. The stipend is based on the intern’s agreed place of work, which may be different from the duty station of the hiring office in cases of remote arrangements. 

In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns.

UNFPA Work Environment:

 UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

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