Officer, Grant Operations - GL C - Temporary until December 2025

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  • Added Date: Tuesday, 10 September 2024
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Officer, Grant Operations - GL C - Temporary until December 2025

To support the Global Fundโ€™s mission of ending the epidemics and enable efficient portfolio management, Grant Management Division must operate with up-to-date and robust portfolio data, aligned business processes and integrated systems within a framework of continuous improvement.

The Grant Management Operational Efficiency (OE) Team is responsible for ensuring the continuous improvement of GMD-owned grant life cycle processes (Grant-making, Implementation Oversight, AFD and Disbursements, Revisions and Closures) through ongoing review, monitoring, optimization, integration and enhancement of operational policies/regulations, procedures, system guidance as well as associated data flows & quality and reporting. The team is also responsible for defining and prioritizing the Grant Management business needs for system solutions (as part of Continuous Improvement or dedicated Launches).

Within the OE team, the Grant Life Cycle (GLC) Operations team is accountable for the timely and quality process management, including planning, execution & case monitoring of the assigned grant lifecycle processes, including processing of system transactions, and coordination with Country Teams and (sub) process-owners across the Secretariat. The Officer, Grant Operations as part of the GLC Operations team contributes to the delivery of the primary business of the Global Fund.

The Officer, Grant Operations is responsible for:
โ€ข Overall business process management (planning, execution, assignment and case monitoring) of defined Grant Life Cycle processes, to ensure the timely and quality completion of the GLC deliverables, in line with the operational policies and procedures and per agreed service levels;
โ€ข Process, (data) quality & compliance case monitoring
โ€ข Investigating and resolving process-related issues which are varied and non-routine, using previous experience to identify the most appropriate solution and/or enhance existing process approaches.
โ€ข Identification of operational enhancements, including contributing to business requirements development and testing to ensure further improved processes, procedures, system solutions, data flows, data quality & reporting.
โ€ข Proactive identification of end-user gaps in key knowledge areas and skills and proposing targeted change management to address such gaps and reduce process bottlenecks and challenges to the Continuous Improvement team

They collaborate with a defined teams and (sub) process-owners within the Global Fund and uses strong interpersonal, communication and diplomacy skills to integrate the differing perspectives of such stakeholders, while ensuring that that the process management including planning, execution, assignment & case monitoring, analytics, enhancements and associated change management efforts are coherent, user-friendly and streamlined.

Key Responsibilities

The Officer, Grant Operations is responsible for:

Business Process Management:

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