National Supply Chain Officer (Logistics and General Administration)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context Under the overall supervision of the Chief of Mission (CoM) and Head of Resources Management (HRM) and direct supervision International Supply Chain Officer, and in close collaboration with the Regional Office, Supply Chain Division at Headquarters at Headquarters (HQ), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will be responsible for coordinating all Supply Chain activities of the Country Office (CO) including its Sub-Offices.

1. Contribute to the strategic planning for Supply Chain related activities of the Country Office (CO) in close collaboration, with internal and external stakeholders in the country, as well as relevant units at HQ.
2. Conduct logistics capacity assessment and market research to keep abreast decisionmakers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of good and services.
3. Coordinate and monitor all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information and briefing notes, as required.
4. Contribute to the management of the supply chain activities in the CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide support, guidance and training to the relevant staff with respect to the related policies, rules and regulations.
5. Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.
6. Contribute to the review of the procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.
7. Solicit bids, quotations and tender documents, oversee bidding process and provide support for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization in line with the CO’s delegation of authority (DOA) matrix.
8. Liaise with the programme management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.
9. In coordination with relevant parties, ensure timely submission of asset, procurement and other reports within the CO, Regional Office and relevant HQ departments, as appropriate.
10. Contribute to the establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.
11. Support and monitor the maintenance and repair of office facilities, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost effective.
12. Provide training and guidance to the Procurement and Logistics and Office Management staff of CO, while monitoring, evaluating and supporting their professional and career development.
13. Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.
14. Supervise and administer subordinated staff members; plans and approves absences of staff; monitors, analyses and evaluates the staff/team performances; provides guidance to the staff members; administers financial resources of the team, and coordinates resource deployment. 
15. Perform such other duties as may be assigned. Education
    • Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with two years of relevant professional experience; or,
    • University degree in the above fields with four years of relevant professional experience. University degree in the above fields with four      years of relevant professional experience.  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Experience in managing diverse procurement and logistics operations; and,
      • Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers. 
      • Previous working experience in an international organisation is an advantage; and,
      • Familiarity with the UN common system or similar systems is an advantage. Skills
        • Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,
        • Excellent level of computer literacy and good knowledge of SAP is an advantage.  Languages
          • Fluency in English is required.  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
          • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
          • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
          • Courage: demonstrates willingness to take a stand on issues of importance.
          • Empathy: shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
          • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
          • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
          • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
          • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
          • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
          • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
          • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
          • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

            Humility: leads with humility and shows openness to acknowledging own shortcomings. Notes

          • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
        • This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
      • National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
    • Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
16. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.