National Project Assistant

OVERVIEW

Parent Sector : Field Office

Duty Station: [[Islamabad]]

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: General Administrative Support

Type of contract : [[Service Contract]]

Level : [[SB-3]]

Duration of contract : [[1 Year]]

Recruitment open to : [[Internal as well as External]]

Application Deadline (Midnight Pakistan Time) : [[01.09.2024]]

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Overview of the functions of the post

UNESCO Islamabad is seeking to hire a National Project Assistant (Education) to join the office in Islamabad to provide support in the administration and management of Education sector programmes and projects. Under the overall authority of the Head of UNESCO Office and the immediate supervision of the Senior National Programme Officer/Head of the Education Unit, the incumbent will work closely with the education team to ensure smooth implementation of the programme activities.

Long Description

Within this broader context, the incumbent will perform the following duties:

Programme Management and Administration

1. Supporting effective management and administration/logistics of Education sector programmes and projects in the office.
2. Assisting in the preparation of budgets for project activities, including generating statistics or projections for managerial use.
3. Maintaining confidential and general files, establishing and managing reference systems.
4. Maintaining the calendar of the Head of Education and concerned team members for scheduled meetings.
5. Taking minutes of meetings and ensure accurate documentation and distribution to relevant team members and stakeholders.
6. Maintaining filing of project documents and ensure all records are systematically organized and easily accessible.

   Long Description

   Publications and Stakeholder Liaison

   1. Assisting in publishing UNESCO Islamabad publications, liaising with vendors for timely printing and dissemination, and maintaining records of the publications.
   2. Maintaining a database of relevant public and development partners, civil society, and other stakeholders who are counterparts for the programme.
   3. Providing systematic responses to programme information requests and inquiries and establishing and maintaining a filing management system.

      Long Description

      Travel and Event Coordination

      1. Assisting in making travel arrangements for team members, including travel plans, security clearances, travel requests, and reservations in UNDSS-approved hotels/guest houses in consultation with the concerned team member.
      2. Supporting the organization of project-related meetings, events, and workshops, serving as the focal person for administrative, financial, and logistical arrangements.
      3. Supporting knowledge management and public information activities of Education Programmes and projects in the office.
      4. Carrying out any other related activity as assigned.

         COMPETENCIES (Core / Managerial) Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)

         - For detailed information, please consult the UNESCO Competency Framework.

         REQUIRED QUALIFICATIONS

         Required qualifications

         Education

         Completed secondary, technical or vocational school education or any other similar discipline.

         Work Experience

         Minimum 3 years of relevant professional experience in the field of administration, logistics support or related area.