National Procurement & Logistics Officer

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context Under the overall supervision of the chief of mission and SRMO and the direct supervision of the supply chain Officer, the candidate will be responsible for the implementation of all IOM logistics and procurement activities in Niger.

1. Monitoring and overseeing Logistics and Procurement actions within Niger including property and assets control, supply, and contractual agreements for goods, services, and maintenance in line with appropriate procurement processes and procedures and internal control systems.
2. Plan, coordinate, implement and monitor aspects related to procurement and logistics needs in Niger office.
3. Liaise with the Logistics and Procurement Officer and procurement units in the field offices regarding all Procurement, Logistics and service requirements, consolidate and prioritize overall procurement (or service) requirements and optimize purchasing power, propose and implement strategic adjustments towards increasing the effectiveness and accuracy of all Logistics and Procurement procedures.
4. Analyze procurement requests, identify service providers, and evaluate information regarding vendor's performance regarding quality, prices, and delivery of goods in view of the Organization’s best interests and donor mandates.
5. Properly process and coordinate all procurement transactions in accordance with IOM procurement rules and regulations as well as in line to the mission’s procurement permanent instructions.
6. Monitor tendering and bidding documents for the mission’s needs, issuing calls for proposals, oversee bidding processes, solicit bids and quotations, participate in the evaluation and selection of vendors, confirm terms of payment and finalize contractual terms. Support all procurement transactions and analyze them for conformity with specified requirements. 
7. Ensure sourcing and collecting proper and valid credentials, and any other supporting documents needed to accredit vendors/contractors before any contractual actions being taken.
8. Follow-up on purchase orders status and keep project managers and other requisitioner abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
9. Review vendor invoices to ensure compliance with POs/Contracts and goods/works/services received. Submit with supporting documentation Payment Requests to the Finance Unit for all sub offices. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
10. Ensure all Purchase Requisitions (PRs) and Purchase Orders (POs) are encoded into WAVE accurately and timely; properly capture all procurement requests and commitments in the system.
11. Create and maintain the database of vendors and contractors’ accreditation and evaluation status to ensure a pool of reliable service providers to address the needs of the Mission.
12. Undertake asset disposals by coordination with CAS in MAC and ensure appropriate records are kept in the file including the duly signed Deed of Donations.
13. Establish and maintain service agreements and LTAs with competent vendors, when it is feasible and determined to be cost effectiveness. 
14. Coordinate with the Finance Department on accounting requirements concerning payment procedures, WBSs, accounts closure, vendors’ accounts, advance payments, etc.
15. Draft various kind of contracts for all missions´ projects using LEG approved templates and coordinate with LEG department for reviews and approvals 
16. Monitor and check the local markets for the prices and product updates. 
17. Ensure archiving system update and management with proper labels. Ensure that all procurement files are accurately documented and arranged for secure and systematic filing of all logistics related documents, POs, contracts, lease agreement, LTAs, etc.
18. Manage, train and supervise staff dedicated to the above duties and responsibilities. 

    Perform any other related duties as may be assigned.

    Education
    • Master’s degree in Supply Chain Management, Business Management, Logistics and transport or a related field from an accredited academic institution ; or
    • University degree in the above fields with 6 years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Work experience with international humanitarian organizations, non-government organizations in a multi-cultural setting, not less than three (3) years;
      • Demonstrated knowledge of supply chain, administration and evaluation techniques and practices;
      • Demonstrated ability to communicate with a wide variety of audiences; 
      • Demonstrated ability to work well under pressure and to keep deadlines Skills
        • Strong personal commitment; results-oriented; efficient and flexible; respectful of cultural diversity; very detail-oriented;
        • Strong ability to work alone and harmoniously with a group;
        • Must be willing to travel in the field;
        • Good computer skills, including internet Languages
          • Fluency in French is required
          • working knowledge of English and local languages is desirable     Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
19. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2)
20. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.